Job Description

Job Overview

Ho'oahna Counseling is a mental health group practice established back in 2019. It is a locally run and operated practice that now has three different locations, and is continuing to grow. Our team is made up of counselors, medical billers, and administrative assistants. We are currently seeking a detail-oriented and proactive Administrative Assistant to join our team. You will be hired on as a contracted employee, can work remotely and hours are flexible. This role is crucial in supporting daily office operations and ensuring efficient workflow. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing exceptional customer service to all our patients. This position involves managing front desk responsibilities, handling multi-line phone systems, and assisting with various administrative tasks.

Duties

Manage front desk operations with professionalism and courtesy Answer and direct calls using a multi-line phone system, ensuring effective communication Assist in calendar management, scheduling appointments, and coordinating meetings Perform data entry tasks accurately and efficiently, maintaining organized records Handle filing, proofreading documents, and ensuring all paperwork is up to date Provide customer support by addressing inquiries and resolving issues promptly Manage office supplies inventory and assist with procurement processes Collaborate with team members to streamline office management processes Maintain confidentiality in handling sensitive information

Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Strong computer literacy with the ability to learn new software quickly Excellent organizational skills with a keen attention to detail Effective time management capabilities to prioritize tasks efficiently Previous experience in clerical health administrative roles preferred Familiarity with medical receptionist duties is advantageous Strong typing skills with the ability to produce accurate documentation quickly Demonstrated phone etiquette and customer service experience
This Administrative Assistant position offers an opportunity to contribute to a dynamic team while developing valuable professional skills. If you are organized, motivated, and ready to make an impact in our community, we encourage you to apply.

Job Types: Part-time, Contract

Pay: From $20.00 per hour

Expected hours: 5 - 10 per week

Work Location: Hybrid remote in Honolulu, HI 96814