Job Description

Administrative Assistant

-

(

25143034

)

The Montana Veteran Affairs Division is seeking an Administrative Assistant 3 who has exceptional multitasking abilities and strong attention to detail. This position works in the Veteran Services Program within Montana Veteran Affairs Division and report to the Veteran Service Office Supervisor in Fort Harrison.


The Administrative Assistant functions as the primary point of contact for the Helena Veteran Service Office, offering assistance to Montana veterans, spouses, and dependents navigating the claim and benefits process. This role involves conducting thorough specialized research into veteran status and histories, provides administrative support to division management, staff, and field offices.

The following items must be submitted with the online state application form to be considered (be sure to mark your attachments as relevant):

Cover Letter

Resume

Duties:

Greet visitors, answer inquiries, and direct visitors to the appropriate person according to their needs. Answer telephones and give information to callers, record messages, and transfer calls to appropriate individuals. Handle incoming and outgoing mail, emails, and faxes. Maintain and enter information into databases. Proofread documents, records, or other files to ensure accuracy. Monitor and maintain office supplies and equipment. Provide services to staff or customers, such as order placement, account information, or invoice processing. Compose and prepare correspondence of an official and sensitive nature, and coordinate staff input to correspondence. May manage schedules for managers, professionals, or other employees. Establish filing systems.

Education and Experience:

High School Diploma or Equivalent 1 Year Experience in Office Administration or Technology, Office Support, Benefits Administration or Eligibility Determination Experience. 1 Year minimum experience with Microsoft Office Suite. Other combinations of education and experience may be substituted.

Minimum Physical/Mental Requirements:

May need to work at a computer daily for 8 or more hours at a time; Fluctuation in workload may require more than a 40-hour workweek.

Typical Work Environment:

Normal office environment, located at Fort Harrison, MT. Must be able to work physically on-site in the office 100% of the time. Not telework eligible.

Condition of Employment:

Must pass a background check.

Travel:

Yes, 5% of the Time

Applicant Pool Statement

:

If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment

:

This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

21.51 - 21.51 Hourly

Telework Eligibility

:

Not Telework Eligible

Benefits Package Eligibility

:

Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

:

1

Employee Status

:

Regular

Schedule

:

Full-Time

Job Type

:

Standard

Shift

:

Day Job

Travel

:

Yes, 5 % of the Time

Primary Location

:

Helena

Agency

:

Department of Military Affairs

Union

:

000 - None

Posting Date

:

Dec 29, 2025, 3:30:04 PM

Closing Date (based on your computer's timezone)

: Jan 13, 2026, 12:59:00 AM

Required Application Materials

:

Cover Letter, Resume

Contact Name

:

Brandon kirchgasler |

Contact Email

:

BrandonKirchgasler@mt.gov |

Contact Phone

:

406-324-3336