Job Description

Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations, managing front and back of house activities, and ensuring efficient communication within the organization. This position requires strong organizational skills and the ability to multitask effectively in a fast-paced environment.

Responsibilities

Manage incoming calls/emails and provide excellent customer service Perform data entry tasks accurately and efficiently, maintaining organized records including support with data entry for medical billing Assist with calendar management, scheduling appointments, and coordinating meetings Provide clerical support such as filing, proofreading documents, and preparing reports Utilize Microsoft Office and Google Workspace for various administrative tasks Support bookkeeping activities and maintain financial records using QuickBooks Ensure effective communication with clients and internal teams to facilitate smooth operations Handle customer support inquiries with professionalism and courtesy

Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Strong computer literacy with the ability to learn new software quickly Excellent organizational skills with attention to detail Effective time management skills to prioritize tasks efficiently Experience in office management or administrative roles required Strong clerical experience with a focus on data entry and filing systems Knowledge of phone etiquette for professional communication over the phone Previous experience as a dental or medical receptionist is advantageous Capable of providing customer service and support in a friendly manner Typing proficiency for accurate documentation and correspondence
Join our team as an Administrative Assistant where you can contribute your skills in a dynamic environment while supporting our mission. We look forward to your application!

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 3 - 6 per week

Benefits:

Flexible schedule
Work Location: Hybrid remote in Hamilton, MT 59840