Job Description

Position Summary:

Person in this position will be responsible for the clerical and secretarial needs of the Program Director, Program Manager & Case Manager. Essential Job Functions include those listed below.

Essential Job Functions:

General administrative/secretarial support, scheduling appointments, correspondence, handling incoming/outgoing phone contacts, typing monthly, quarterly and annual reports and other related duties; Work with management on the development of Power Point presentations; Assist in the development of Excel spread sheets; Assist with coordination of travel arrangements; Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings; Provide clerical support for other administrative staff as requested; Provide clerical functions as necessary to maintain the quality of WestCare's policies and procedures manuals; Maintain filing system for administrative files and any other relevant files; Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff; Assist in the coordination of training, preparation of certificates, submission of documents for CEU certification; Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; and Perform all other duties as assigned.

Essential Qualifications:

Education:

High School Diploma or equivalent.

Experience and Competencies:

Two (2) years of experience in providing administrative and clerical services to is preferred; Intake and assessment experience is preferred; Marketing and/or sales experience preferred; Bilingual is preferred; Excellent communication skills; Ability to exercise good judgment and discretion; Ability to work well in a team environment; Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality; Professional appearance and demeanor; Must be culturally/linguistically sensitive to populations served; Valid driver's license and ability to obtain and maintain WestCare's vehicle insurance is required; and CPR Certification and First Aid Certification.

Working Conditions:

Work is primarily performed in an office setting; and * Some outdoor activities may be required.