Job Description

Job Overview

We are seeking an energetic and detail-oriented Administrative Assistant to join our dynamic team. This vital role involves providing comprehensive administrative support to ensure the smooth operation of our office environment. The ideal candidate will be proactive, highly organized, and possess excellent communication skills, both in person and via phone. You will serve as the first point of contact for visitors and callers, manage essential clerical tasks, and assist with office management duties to foster a productive and welcoming workplace.

Responsibilities

Greet visitors professionally at the front desk, ensuring a positive first impression Manage multi-line phone systems, directing calls efficiently and courteously Handle data entry, filing, and document proofreading with accuracy and attention to detail Maintain calendars, schedule appointments, and coordinate meetings using Microsoft Office and Google Workspace tools Support bookkeeping activities using QuickBooks or similar accounting software when needed Assist with office management tasks such as supply inventory, equipment maintenance, and organization of shared spaces Provide exceptional customer service by responding promptly to inquiries and supporting client needs Perform clerical duties including typing correspondence, managing emails, and maintaining organized records

Qualifications

Proven office experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Experience with QuickBooks or similar bookkeeping software is a plus Excellent phone etiquette and customer service skills; experience with multi-line phone systems preferred Bilingual abilities are highly desirable to support diverse client interactions Strong typing skills with high accuracy; familiarity with data entry tasks Knowledge of clerical procedures such as filing, proofreading, and calendar management Ability to work efficiently under time management pressures in a fast-paced environment Previous experience in medical or dental receptionist roles is advantageous but not required Personal assistant or office management experience will be considered an asset
Join us as an Administrative Assistant and become a key contributor to our vibrant workplace! Your organizational prowess and positive attitude will help us deliver exceptional service while ensuring our office runs seamlessly. We value proactive team players who thrive on multitasking and supporting others -- if that sounds like you, we can't wait to meet you!

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

Paid time off
Work Location: Hybrid remote in Glen Gardner, NJ 08826