Job Description

Candidate MUST reside on the island of Oahu, Hawaii. This is a Full-Time position: Monday-Friday (8 hours each) unless otherwise discussed with the direct supervisor. This position is for the Psychiatry department.

Hawaii Residency Programs, Inc.

Hawaii Residency Programs, Inc. (www.hawaiiresidency.org) is an independent, not-for-profit corporation that provides administrative support for medical residency programs and employs the physicians-in-training.

Job Summary

Under general direction and light supervision, provides administrative support to the University of Hawaii General Psychiatry Residency Program.

ESSENTIAL FUNCTIONS:

Coordinate General Psychiatry Program Director's schedule, appointments, meetings and events in relation to the General Psychiatry program Manage resident files - electronically and off-site storage Assist Program Administrator with duties related to resident activities Track/Document rotation and educational compliance procedures/data, produce reports as needed Oversee and manage electronic data programs; liaison with companies on software application to determine/implement optimum techniques for data entry, management, and report compilation Maintain and update rotation schedules for General Psychiatry residents Oversee/assist Program Director in General Psychiatry recruitment activities Update and maintain recruiting websites Manage resident rotation/clinic evaluations and reports in New Innovations

OTHER DUTIES/FUNCTIONS

Update administrative calendar and manual at least quarterly Assist Program Administrator in maintaining and documenting Program administrative procedures Maintain resident and Alumni files onsite/offsite Maintain training files for residents and fellows Perform general office duties Other duties as needed

Minimum Qualifications

PREFERRED

Related Associates or Bachelor's Degree Minimum 3 years of administrative or equivalent experience At least 1 year of Graduate Medical Education (GME) experience At least 2 years of administrative experience in the Academic and/or Health Care setting

REQUIRED

High School Diploma or equivalent Intermediate to advanced proficiency in Microsoft Office Suite Basic knowledge of SharePoint and Adobe Acrobat Pro Must be able to work with web-based applications, learn and adapt to educational software (e.g., New Innovations, ACGME ADS, etc.) Ability to manage multiple and sometimes changing deadlines and priorities Ethical, professional, courteous, resourceful, and proactive behavior Ability to be a team player, flexible, and work under pressure Access to transportation to attend occasional off-site meetings

Benefits and Compensation

100% Employer-paid Medical, Dental, Vision, Life, AD&D and LTD Insurance 6% Non-Elective 401(k) contribution to eligible employees Generous paid time-off policy Monthly Transportation stipend FSA and EAP Rewards & Recognition Program (Bucketlist) LifeMart Employee Discounts

Work Environment

This is a Full-Time position based out of Honolulu, HI - schedule is hybrid after a preliminary fully onsite period. Hybrid schedule determined at the discretion of the Program Administrator. Indoor, office based environment.

SALARY: $23.64/hour, 40 hours per week
Pay: $23.64 per hour

Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance
Work Location: Hybrid remote in Honolulu, HI 96813