Job Description

Administrative Assistant -- $18-$20/hr

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Located in Frankfort, NY | Office-Based | Full-Time

Apply or learn more at: alnyetrucking.com

We are seeking a detail-oriented

Administrative Assistant

to support daily operations and ensure the smooth and efficient functioning of the company.

Key Responsibilities

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Accurately input data from driver schedules, delivery tickets, and trip sheets into Microsoft Teams (using Samsara to gather missing info). Scan and upload documents into Treeno; assist with fuel mileage entry in Encompass. Create trip sheets and prepare all necessary paperwork for pickup and delivery drivers. Use Samsara to track drivers and enter pick-up times into spreadsheets. Serve as backup to dispatch -- coordinate milk schedules with co-ops and brokers, and cover loads when needed. Support accounting and HR with general administrative tasks. Work closely with dispatch and shop attendants to ensure proper task communication. Complete and email daily EOD Summary.

Qualifications

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High school diploma or GED required; associate degree preferred. 1-2 years of administrative experience preferred. Proficiency in Microsoft Office (Outlook, Word, Excel), Adobe Acrobat, QuickBooks, and recordkeeping systems. Understanding of Samsara functions. Strong written and verbal communication skills. Excellent attention to detail and organizational abilities. Ability to prioritize, multitask, analyze problems, and meet deadlines. Positive and collaborative team mindset.

Equipment & Software

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Regular use of: computer, printer, scanner, copier, telephone, calculator. Software: Samsara, Microsoft Office Suite, Adobe Acrobat, QuickBooks, Treeno, Encompass.

Work Environment

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Office setting with minimal physical demands. Close mental and visual attention required for data entry, computer work, and documentation. Frequent sitting, standing, walking, and repetitive hand motions.

Pay

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$18-$20 per hour

, depending on experience.