Job Description

Job Overview

Hello! We are CSUSA Security we are looking for an Administrative Assistant, you will be the backbone of our organization, front face, ensuring smooth operations and providing essential support to our team. Your role will involve managing front desk activities, coordinating schedules, and facilitating communication across departments. With your organizational prowess and exceptional customer service skills, you'll create a welcoming environment that fosters productivity and collaboration.

What you'll do

Greet visitors and manage front desk operations with a friendly demeanor, ensuring a positive first impression. Handle multi-line phone systems, directing calls efficiently while maintaining excellent phone etiquette. Manage calendars, schedule appointments, and coordinate meetings to optimize team productivity. Perform data entry tasks with precision, maintaining accurate records and filing systems. Utilize QuickBooks for bookkeeping tasks and assist with basic financial reporting as needed. Provide customer support by addressing inquiries and resolving issues promptly. Assist with office management duties, including inventory management and supply ordering. Proofread documents for accuracy and clarity to ensure high-quality communication.

Basic qualifications

Strong computer literacy with proficiency in Microsoft Office Suite and Google Workspace. Experience with Microsoft Offices REQUIRED Thick Skin Patience Customer Service Proactiveness Excellent organizational skills with the ability to manage multiple tasks effectively. Solid typing skills with attention to detail for data entry and documentation.

Preferred qualifications

Bilingual proficiency to enhance communication with diverse clientele. Experience in the Film Industry Preferred Scheduling Background Previous experience as a dental or medical receptionist is a plus. Familiarity with clerical duties in an office setting, including filing and administrative tasks. Experience in personal assistant roles or similar administrative positions.

Why you'll love it here

We are dedicated to creating an environment where our employees can thrive both personally and professionally. Our commitment to your well-being is reflected in our supportive culture that values growth, collaboration, and innovation.

Our benefits include:

Opportunities for professional development and career advancement. A collaborative work environment that encourages creativity. Supportive resources for your physical and mental well-being. A culture that celebrates diversity and inclusion. Join us as we work together to achieve excellence! Your contributions as an Administrative Assistant will play a vital role in our success story!
Job Types: Full-time, Part-time

Pay: $25.00 - $35.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance
Work Location: In person