Job Description

Job Title: Facilities and Maintenance Administrative Assistant ( Part Time)
Job Code: 61804( TCSG)
Revised: 08/12/2024
Description: The Administrative Assistant performs and completes a variety of tasks and assignments associated with support functions for the Facilities and Maintenance Department directly reporting to the Director of Facilities and Maintenance.
Major Duties:

• Performs and completes a variety of tasks and assignments associated with support functions for Facilities Director.
• Performs and completes tasks and assignments associated with personnel support functions for assigned organizational unit or program, (purchase orders, travel arrangements, expense statements, etc.);
• Provides support to administrative staff;
• Completes complex processing of documents and/or transactions for assigned organizational unit, program and/or specialized function/activity, including, but not limited to purchase requests, receipts, invoices and record keeping and (FFE) building projects.
• Conducts research using a variety of sources to complete, prepare, assemble, process, and/or generate reports and other documentation, or to respond to inquiries, questions or requests;
• Enters data from forms, records, reports, and/or other sources into computer for purposes such as maintaining databases;
• Uses computer software as a tool for performing clerical assignments;
• Monitors use of and maintains supplies, equipment and/or facilities for assigned work unit or program area; and
• Other duties as assigned.

Competencies:

• Proficiency in Windows Applications and Outlook (Email, Word, Excel)
• Strong organizational skills
• Ability to work with minimal supervision and maintain strict confidentiality
• Knowledge of modern office practices and procedures
• Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.
• Skill in interpersonal relations and in dealing with the public
• Oral and written communication skills

Driver's License Requirement:

• Valid GA Driver License

Monetary Transactions:

• Will assist cashier as needed.

Physical Demands:
The employee occasionally lifts or moves objects of a light to medium weight.
Work is typically performed with the employee sitting at a desk in an office environment with intermittent sitting, standing, or walking in various settings.
The employee must be able to lift up to 25 pounds.
Full range of hand and finger motion is utilized for data entry purposes.
Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.
North Georgia Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution's ability to achieve its mission and strategic priorities in support of student success.
The following persons have been designated to manage inquiries regarding the non-discrimination policies: Dr. Fran Chastain, Dean of Student Support and Engagement, Title IX Coordinator, Clegg Center 212, (706) 754-7855, and Joanna Velazquez, Student Support and Accessibility Service Coordinator, Clegg Center 214, (706) 754-7828, at 1500 Hwy 197 N, Clarkesville, GA 30523
Associates degree in Business Administrative Technology *and* One (1) year of related work experience OR High school diploma or equivalent *and* `Two (2) years of related work experience.

Skills Required