Job Description

JobID: 1708

Position Type:

Administrative Assistant/Clerical

Date Posted:

12/3/2025

Location:

Exeter High School

Date Available:

01/12/2026

Closing Date:

Until filled

Administrative Assistant - High School Counseling Dept.

Administrative Assistant - School Counseling Office

Position

Administrative Assistant - Counseling Office



FSLA Status

Non-Exempt



Supervisor

Principal

Position Purpose

Under the direct supervision of the principal or director of school counseling, provides clerical, secretarial and administrative assistance to school counselors in our Counseling Department. Conveys information regarding school functions and procedures; and supports a broad array of services provided to students, parents, instructional and support employees.



Essential Functions

+ Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
+ Assists in planning and scheduling school events and activities.
+ Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
+ Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
+ Assist visitors to the office, including students, caregivers, college representatives and others.
+ Answers telephone calls and provides information and assistance to callers.
+ Distribute incoming mail appropriately; send outgoing mail.
+ Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
+ Assists the Curriculum Administrator in all aspects of in-school testing.
+ Responds to inquiries from students, caregivers and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

The above description is illustrative of the core job functions.

+ Performs other related duties, as assigned by Superintendent, Principal or Director of School Counseling, for the purpose of ensuring the efficient and effective functioning of the school.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

+ Ability to describe problems and work orally or in writing to the supervisor as required.
+ Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
+ Ability to carry out instructions furnished in written or oral form.
+ Ability to add, subtract, multiply and divide, and perform arithmetic operations.
+ Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, Google Suites, and our school information system (SIS).
+ Ability to problem solve job-related issues.
+ Ability to work with a diverse group of individuals.
+ Ability to process paperwork accurately according to standardized procedures.
+ Ability to maintain confidentiality of information regarding students, employees and others.
+ Organizational and time management skills.
+ Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.



Qualification Profile

Any combination of education and experience providing the required skills and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

+ High School Diploma with strong experience in office environmen