Job Description

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.

Job Summary

We are seeking an adaptable and highly organized Administrative Assistant to join our team! This vital role ensures smooth daily operations by providing exceptional administrative support, managing office tasks efficiently, and delivering outstanding customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a positive and productive work environment. If you thrive in a fast-paced setting and enjoy multitasking with enthusiasm, this opportunity is perfect for you!

Responsibilities

Manage multiple phones and schedules, handle incoming calls, and provide prompt assistance to callers. Maintain organized paper and digitial systems, perform data entry, and ensure accurate record-keeping using tools like Microsoft Office, Google Workspace, and QuickBooks. Support foster home provider with tasks including calendar management, appointment scheduling, and leading meetings. Assist with bookkeeping duties such as invoicing, expense tracking, and basic payroll support when needed. Provide clerical support through creating documents, preparing correspondence, and financial tracking for residence. Offer client support by addressing inquiries efficiently and ensuring excellent service standards are upheld by caregivers.

Skills

Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Excellent computer literacy including data entry, document proofreading, and general office software. Experience with office management systems such as QuickBooks or similar accounting tools is highly desirable. Previous office experience or clerical background demonstrating familiarity with administrative procedures. Exceptional phone etiquette skills combined with professional employee interactions. Knowledge of adult foster home or assisted living procedures and standards. Personal assistant experience is advantageous for supporting various administrative functions.
Join us to be part of a passionate team dedicated to excellence! This paid position offers an engaging environment where your organizational talents will shine while supporting our daily operations seamlessly. We value proactive individuals eager to contribute their skills in a collaborative setting!

Pay: Up to $3,000.00 per month

Work Location: In person