Job Description

The Role

Our Elkins-based agency is seeking a full-time Administrative Assistant to support the management of our agency's day-to-day operational and billing needs.

What we're seeking:

A detail-oriented and organized individual to assist with overseeing and managing various operational and administrative tasks. This role requires strong analytical skills, the ability to manage tasks independently, and a collaborative, problem-solving mindset.

A Closer Look At The Job

As the Administrative Assistant, you will manage various elements of our billing and operations workflow as directed by the Operations Director. This person should have excellent communication, math, and organizational skills.

Tasks include, but are not limited to:

Communicating with the leadership team, employees, clients, contractors, vendors, and other partners Handling sensitive and confidential information with the utmost discretion and professionalism Collaborating with the Operations Director to develop and update reports that measure and analyze agency performance Working with our Finance Director and accounting partner to ensure processes and compliance requirements are followed Preparing and sending payroll details to our accounting partner for timely processing Assisting with maintaining and optimizing various systems and software for time tracking and project management Maintaining various databases for analysis Coordinating office maintenance Managing office supply orders Arranging travel, accommodation, and itineraries as needed Maintaining proper employee paperwork and records Overseeing office equipment and inventory records Running occasional office-related errands Helping coordinate in-office events (lunches, trainings, etc.) Assistance with documenting and updating processes Assist with the preparation of monthly invoicing
Additional responsibilities may be added as the role evolves and based on the candidate's strengths.

Skills

Excellent communication and collaboration ability Ability to multitask and work efficiently and independently Ability to do mathematical calculations Advanced Proficiency in Excel/Google Sheets Technical proficiency and understanding Continuous-improvement approach Willingness to take ownership of assignments Detail-first and process-oriented mindset

Requirements

Bachelor's degree in a related field 3+ years of experience in a similar role
Job Type: Full-time

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Professional development assistance
Work Location: In person