Job Description

Overview:
The Salvation Army's Boston Kroc Center is hiring an Education Manager and offers excellent benefit package to eligible employees including:

• Generous paid time off every year that includes: vacation and sick time, holidays, and up to 3 personal days.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low-cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
• Flexible Spending Accounts
• Eligibility for the Federal Government's Public Student Loan Forgiveness Program
• Most importantly - a job with a good purpose!

Location: Kroc Center Boston - 650 Dudley Street - Dorchester, MA
Hours/week: Full-time, 35 hours per week
Exemption: Non-Exempt
Pay Range: $17 - $22 per hour
*starting pay varies depending on experience and qualifications*
PRIMARY FUNCTION
The main functions of the Administrative Assistant are to support the Kroc Administrators in all areas; including but not limited to maintaining and coordinating calendars, receive and process phone calls and other communications (i.e. emails), coordinating and managing projects as assigned, handling ordering of all supplies, managing petty cash and deposits, and filing and organizing records. Mus be present at all required meetings as determined by the Administrator

• Answer phones, take messages and transfer as needed
• Respond to phone messages and emails in a timely manner.
• Attend meetings and take minutes as directed by the Kroc Administrator.
• Meet and greet guests and visitors who are in the building to meet with the Kroc Administrator.
• Create and modify documents using Microsoft Office applications - Word, PowerPoint Excel, and Publisher.
• Perform clerical duties to include but not limited to: photocopying, faxing, mailing, filing, typing and taking minutes as requested.
• Support Business Department in regard to copier maintenance and service calls.
• Maintain and coordinate administrators' UPS/Fed Ex/Airborne packages.
• Set up and coordinate meetings and conferences.
• Prepare agenda for Kroc Executive Council, organize backup documentation submitted, take minutes and distribute to Council Members.
• Maintain Kroc uniform stock, and place orders as needed.
• Gather statistics from all departments within Kroc, record them in computerized statistical program and submit to DHQ on time each month.
• Provide regular reporting verbally and in presentation format on all of the above activities.

• Set-up accommodation and entertainment arrangements for visitors, and Kroc Administrators; as needed.
• Organize and maintain Kroc mailroom supplies.
• Handle ordering of all supplies for the Boston Kroc Center, including obtaining ordering information from managers and approvals from the Administrators, placing orders and ensuring delivery of products and distribution to departments.
• Help provide overall Kroc office oversight.
• Help organize Kroc Advisory Council materials and correspondences.
• Represent The Salvation Army's spiritual and social mission
• Perform other related duties as assigned

QUALIFICATIONS

• Education Requirements

Associates degree preferred in field related to business

• Work Experience

Preferred to have 2 years of experience working in an office as an administrative assistant and have office management skills.

• Other Qualifications

• Have ability to work in an office with professional staff consisting of individuals with varying experience, competency and cultural backgrounds.
• Must be organized and able to coordinate complex schedules, events, and communications.
• Must have high integrity, a high l level of maturity, and able to see tasks through to completion.
• Have excellent computer skills and competency with Microsoft Office Applications and/or appropriate desktop applications.
• Must be adept at problem-solving.
• Must be able to handle confidential and sensitive information.
• Must have the ability to work and relate well with people.
• Must be able to read, write and communicate in English.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Skills Required