Job Description

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in supporting daily office operations, managing correspondence, and ensuring smooth communication across departments. The ideal candidate will possess strong office management skills, proficiency in various software applications, and excellent customer service abilities. Bilingual skills are a plus to effectively serve diverse clients and team members. This position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued.

Duties

Manage front desk operations, including greeting visitors and handling multi-line phone systems with professional phone etiquette Perform data entry, filing, and document proofreading to ensure accuracy and organization Light bookkeeping Scan tax documents Utilize Microsoft Office Suite, Google Workspace, and QuickBooks for administrative tasks such as scheduling, bookkeeping, and record keeping Assist with calendar management and appointment scheduling for staff and clients Provide exceptional customer support via phone, email, and in person, addressing inquiries efficiently Support office management activities including supply ordering, document preparation, and maintaining office cleanliness Handle clerical responsibilities such as typing correspondence, managing emails, and organizing files Support personal assistant tasks or medical/dental receptionist duties as needed

Requirements

Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and familiarity with QuickBooks is preferred Excellent computer literacy with the ability to learn new software quickly Strong organizational skills with attention to detail and accuracy in data entry and proofreading Exceptional customer service skills with professional phone etiquette and communication abilities Ability to manage multiple tasks efficiently within tight deadlines using effective time management techniques Bilingual capabilities are highly desirable to serve a diverse clientele effectively Previous experience in office management, front desk operations, or as a personal or medical receptionist is advantageous Demonstrated ability to handle confidential information discreetly and professionally
Job Type: Part-time

Pay: $22.00 - $28.00 per hour

Expected hours: 20 - 32 per week

Benefits:

Flexible schedule Paid time off
Work Location: In person