Job Description

Do you enjoy making genuine connections with people while working as part of a team that provides exceptional service? Are you someone who greets others with a smile, listens closely, and asks thoughtful questions until you understand the full story? Do you find fulfillment in helping others--especially during their most challenging times? And does the idea of a healthy work-life balance, including a 4-day workweek, sound appealing to you? If so, keep reading. Our estate planning and estate administration law firm is looking for a full-time General Office Assistant. We're seeking a positive, detail-oriented, and dependable team member who will support our attorneys and staff with a wide range of administrative and legal assistant tasks. This includes confidential client work, managing day-to-day office needs, and helping ensure everything runs smoothly for our team and clients. We are more than just coworkers--we value collaboration, live out our core values (teamwork, excellence, compassion, integrity, and professionalism), and enjoy working together while continuously improving the service we provide. Submit a cover letter and a detailed resume outlining your experience and why you're the ideal candidate for this role. Responsibilities: Client Interaction & Support o Answer and direct phone calls with professionalism and courtesy o Conduct client intake to ensure a smooth and welcoming first impression o Attend client meetings as needed, taking detailed and accurate notes o Communicate with clients and third parties, offering timely and compassionate support Document & Case Management o Draft estate planning documents, memoranda, and correspondence o Organize and maintain confidential client asset information and files o Scan, track, and manage signed documents Legal & Administrative Tasks o Serve as a witness for client signings and act as a notary o Submit court filings using the electronic filing system o Schedule and confirm client appointments o Assist with general office duties and administrative projects as needed Qualifications: o High school diploma or GED required, some college experience preferred o Ability to work both independently (following established systems and procedures) and under close supervision when needed, always maintaining strict client confidentiality o Strong communication skills, both verbal and written o Proficiency with Microsoft Office Suite o Exceptional attention to detail in drafting documents, verifying information, and following up on missing items o Service-minded, team-oriented, and compassionate in working with clients o 2 years of experience in a professional office environment. Experience in a law firm, accounting office, real estate office, title company, bank, or financial institution is preferred, but not required About Company: The Johnson Firm, P.C. is a boutique estate planning & probate law firm that has served clients for the past 40-plus years. We are a family-run law firm consisting of a father-daughter team. Our motto is "Our family helping yours." Our team appreciates work-life balance. Because we help families, family is important to us, and therefore, we have a four-day work week. We value our staff and offer: Four-day work weekHealth insurance401(k) planPaid time offSmall office environmentGrowth potentialWork/life balance

Skills Required