Job Description

About the Role

As an Administrative Assistant, you will be a key part of our operations team, supporting projects, leadership, and day-to-day business functions. You'll handle administrative tasks, manage communication, help keep projects organized, and ensure nothing falls through the cracks.
From email management to coordinating with subcontractors, your work will directly support the efficiency and success of our jobs.
At times, you may also assist with general administrative duties such as phone support, document filing, or light front-desk responsibilities.

Your Day-to-Day

Manage inboxes and calendars; schedule meetings and track follow-ups Support project operations: organize job folders, pull POs, collect COIs Update tasks and project boards Assist with

QuickBooks

duties (upload bills, match receipts, prepare invoice drafts) Maintain CRM activity and follow-ups Coordinate with vendors and subcontractors (quotes, scheduling, confirmations) Draft and send professional client communication and status updates Perform general administrative duties as needed (phones, scanning, filing, mail handling)

Our Ideal Candidate

You should possess the following traits and skills:

Highly organized with strong attention to detail Proactive and able to anticipate needs before being asked Excellent written and verbal communication Comfortable working in a fast-paced environment with shifting priorities Able to work independently without micromanagement Some experience with: Quickbooks, CRM and Project Management tools. Profiencent in Google Workspace / Microsoft Office Administrative experience in construction or operations is a plus Reliable, professional, and trustworthy

Equal Opportunity Statement

We are an Equal Opportunity Employer and value diversity in our company. We do not discriminate based on race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, veteran status, or any other protected characteristic. All qualified applicants are encouraged to apply.

Pay: $20.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Life insurance Vision insurance
Work Location: In person