Job Description

Overview

We are seeking a highly organized and motivated Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast paced environment. The Administrative Assistant will be responsible for various clerical tasks, customer support, and office management duties.

Duties

( At least seven years of experience)

Manage front desk operations, including greeting visitors and handling inquiries Operate multi-line phone systems to answer calls, take messages, and direct calls appropriately Provide exceptional customer service and support to clients and staff Perform data entry tasks with accuracy and efficiency Maintain organized filing systems for documents and records Assist with calendar management, scheduling appointments, and coordinating meetings Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for various administrative tasks Proofread documents for accuracy and clarity before distribution Handle bookkeeping tasks as needed, including invoicing and expense tracking Support office management functions to ensure a well-organized work environment Assist with any additional administrative duties as assigned

Qualifications

(At least seven years of experience)

Proven experience in an administrative role with strong clerical skills Proficiency in QuickBooks is a plus; experience with bookkeeping preferred Familiarity with front desk operations and multi-line phone systems Bilingual candidates are encouraged to apply; excellent communication skills in both languages are essential Strong computer literacy with experience in Microsoft Office Suite and Google Workspace Exceptional organizational skills with the ability to manage multiple tasks simultaneously Excellent typing skills with attention to detail in data entry and documentation Demonstrated time management abilities to prioritize tasks effectively Previous experience as a dental or medical receptionist is advantageous but not required A proactive approach as a personal assistant is beneficial for this role
If you are looking for an opportunity to contribute positively to our team while developing your administrative skills, we encourage you to apply. Apply with your resume and cover letter in the subject line state Ideal.

Job Types: Full-time, Part-time

Pay: $25.03 - $31.73 per hour

Expected hours: 15 - 40 per week

Benefits:

401(k) 401(k) matching Employee discount Flexible schedule Health insurance Paid time off Professional development assistance Tuition reimbursement
Education:

High school or equivalent (Required)
Experience:

Office management: 7 years (Required) Personal assistant: 7 years (Required) Clerical: 7 years (Required)
Language:

English (Required) Spanish (Preferred)
License/Certification:

Driver's License (Required)
Work Location: In person