Job Description

Administrative Assistant

Pebble Creek Mushrooms / Stoney Creek Mushrooms

Location:

Remote with periodic travel to Caledonia, MI farm location

Position Type:

Full-Time (40 hours/week)

Compensation:

$20/hour

About Our Farms

Pebble Creek and Stoney Creek Mushrooms are sister farms committed to the farm-to-table movement, building strong partnerships with chefs and culinary professionals. We provide value-added services including menu creation consultation, recipe development, cost analysis, staff training, and social media support. Our mission is to help restaurants access premium, locally-grown produce while supporting culinary innovation and sustainable food systems.

Position Overview

We are seeking an organized and detail-oriented Administrative Assistant to join our growing team. This role is perfect for someone who thrives in a dynamic environment and wants to support a mission-driven agricultural business. You will be the backbone of our office operations, managing HR functions, financial processes, and marketing initiatives while working primarily from home with occasional visits to our Caledonia facility.

Primary Responsibilities

Human Resources & Recruitment

Post job openings on Indeed and other platforms Screen and manage applicant inquiries Coordinate onboarding for new hires, ensuring adherence to company policies and procedures Maintain employee records and documentation

Payroll & Financial Operations

Collect and process bi-weekly payroll data Manage and reconcile accounts receivable Create and send customer invoices Send customer statements and respond to billing inquiries Update and maintain customer account information Generate and customize financial and sales reports in QuickBooks to support business decision-making and identify key metrics Build custom QuickBooks reports tailored to operation needs and business insights

Marketing & Communications

Design flyers and marketing materials using Canva Maintain and update price sheets Assemble sales binders and promotional materials Coordinate orders for business cards and company merchandise Support social media efforts as needed

Required Qualifications

Proven office administration experience Exceptional organizational and time management skills Proficiency with Google Workspace (Gmail, Docs, Sheets, Drive) Experience with QuickBooks or similar accounting software Familiarity with Canva or similar design tools Basic social media knowledge Strong written and verbal communication skills Ability to work independently in a remote environment Reliable transportation to Caledonia, MI for periodic farm visits

Preferred Qualifications

Basic bookkeeping or accounting background Experience with Microsoft Excel or advanced spreadsheet skills Knowledge of HR best practices Familiarity with Indeed's applicant tracking system Experience managing social media accounts

Professional Development

We believe in supporting the growth of our team. Continuing education opportunities are available, including access to online training, workshops, and certification programs to help you advance your skills in accounting, HR, and business operations.

What We're Looking For

You are someone who values accuracy, takes pride in your work, and sees the bigger picture. You understand that every invoice sent correctly, every job posting perfectly worded, and every new hire properly onboarded directly supports our mission of agricultural innovation and partnership. You're comfortable juggling multiple responsibilities and can shift priorities as needed. You're self-motivated, problem-solving oriented, and excited about supporting a sustainable, local food system.

Physical Requirements

Ability to work from home with necessary internet connectivity Ability to occasionally travel to farm location in Caledonia, MI

How to Apply

Submit your resume and a brief cover letter explaining why you're interested in supporting Pebble Creek Mushrooms / Stoney Creek Mushrooms to susan@pebblecreekmushrooms.com.

Job Type: Full-time

Pay: $19.50 - $20.00 per hour

Expected hours: 40 per week

Benefits:

Paid time off
Work Location: Hybrid remote in Caledonia, MI 49316