Job Description

Administrative Assistant

ABOUT US

POAH Communities is a mission-driven organization managing over 13,000 affordable housing apartments. As part of the Preservation of Affordable Housing, Inc. family, our team of 500+ professionals believes that quality housing management goes beyond providing safe, comfortable homes; it's about creating environments where residents can thrive. Our commitment to excellence in affordable housing management serves as a foundation for resident success and community empowerment.



See our employees in action and how you can contribute to the mission!

ABOUT THE ROLE

POAH Communities is seeking a highly qualified professional to serve as a

Administrative Assistant

to support the property management team. This individual will perform general clerical tasks, help manage the property management office, receive calls, take messages and route correspondence as well as contribute to small-scale projects.
The Kenmore Abbey Apartments is a 199-unit senior rental community in the Fenway neighborhood of Boston, located steps away from Fenway Park. The historic property was constructed as a hotel in the late 1890s and was converted to its current use in 1984. Kenmore Abbey comprises two brownstone buildings that are architecturally significant and are connected by a footbridge between their second floors. Kenmore Abbey is a 100% senior Section 8 property with a very strong waiting list for occupancy.
Kenmore Abbey is one of the six Massachusetts properties acquired by Preservation of Affordable Housing from State Street Development Corporation in the summer of 2012. Kenmore Abbey's proximity to Boston University and Fenway Park made it susceptible to market rate conversion in 2014 when restrictions would have expired.
https://www.poah.org/property/massachusetts/kenmore-abbey

ABOUT YOUR IMPACT

Reporting to the Property Manager, the successful candidate will thrive in a team oriented environment and should possess the following:
Strong organizational skills and ability to perform and prioritize multiple tasks with excellent attention to detail and accuracy Solid verbal, written and customer service communication skills Proficient computer skills and in-depth knowledge of relevant software (Microsoft Office Suite - Word, PowerPoint, Excel and Outlook) Project coordination experience and following-through on projects to successful completion Confidence in creating effective solutions for how to deal with challenges or problems Knowledge of standard office administrative practices and procedures Knowledge of property management, real estate or affordable housing a plus Flexibility, positive attitude, team orientation and willingness to learn are a must Ability to work well with all levels of internal management and staff, outside clients and vendors Sensitivity to confidential resident matters may be required

ABOUT YOU

Perform administrative and office support activities Maintain data and supporting information in internal property management database system Receive and distribute mail to appropriate personnel Seek opportunities to enhance communications and to build collaborative relationships with supervisors and colleagues. Complete other tasks assigned by the Property Management

BENEFITS AT POAH COMMUNITIES

POAH Communities prioritizes the wellbeing of you and your family by offering a comprehensive benefits package:

Health & Wellness:

Medical, dental, and vision insurance; wellness programming including monthly webinars and medical insurance discounts

Financial:

401(k) with up to 4% company match; FSA options for healthcare, dependent care, and commuting; Life & AD&D insurance; free financial coaching

Time Off:

15 days of PTO (increases with tenure), 2 personal days, and 11 paid holidays annually.

Paid Leave:

12 weeks Parental Leave; Bereavement; Jury Duty; Voting

Incentives:

Employee referral bonus, suggestion rewards, employee recognition programming

Professional development opportunities:

tuition reimbursement, mentorship program, ongoing training and learning sessions, professional certifications
Our salary structure is competitive and reflects individual experience. POAH Communities embraces equal opportunity employment and values workforce diversity. For additional details, please visit our website at www.poahcommunities.com/careers.

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