Job Description

Job Summary:

We are seeking an Administrative Assistant to provide day-to-day administrative support to senior leadership within a Safety Management organization. This role supports executives and managers with scheduling, documentation, communications, and coordination of meetings, training sessions, and safety-related events.

Key Responsibilities:

Provide administrative support to senior safety leadership and designated staff. Prepare and finalize presentations, reports, agendas, itineraries, and correspondence. Coordinate meeting schedules, manage calendars, and assist with internal and external meetings. Distribute meeting minutes, memos, and other communications. Support safety training sessions and events, including invitations, logistics, materials, and on-site support. Assist with document management, file organization, template usage, and archiving. Coordinate ordering, inventory, and delivery of office and event-related supplies. Serve as the first point of contact for visitors. Complete special projects and administrative assignments as needed.

Required Qualifications:

Experience in an administrative assistant or executive support role. Strong calendar management and meeting coordination skills (Outlook, Teams). Advanced Microsoft Excel skills for data tracking, reporting, and analysis. Proficiency in Microsoft Word, PowerPoint, Access, and Project. Excellent written and verbal communication skills with strong attention to detail. Highly organized, able to manage multiple priorities in a fast-paced environment.
Job Type: Contract

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Application Question(s):

Are you currently located in the Boston, MA area, or able to commute locally as required for this role? Are you authorized to work on a W2 basis without the need for current or future visa sponsorship? Do you have prior experience providing administrative or executive-level support to senior leadership?
Work Location: In person