Job Description

Job Summary / Objective

We are seeking a professional, detail-oriented, and personable Administrative Assistant to provide high-level support to our firm. This role encompasses a variety of responsibilities, including clerical functions, tax return processing, and customer service. The Administrative Assistant plays a vital role in the organization, as they are often the first and last point of contact for our clients and visitors; therefore, making a positive and lasting impression is essential.

Key Responsibilities:

Communication

Answer and direct phone calls, emails, and correspondence Professional and courteous interaction with staff, clients, and vendors Schedule meetings, maintain calendars, and reserve and coordinate meeting rooms

Document and Report Preparation

Prepare, format, print and file various documents and reports Maintain organized and accurate filing systems (digital and physical) Provide administrative and project-related support to managers and staff

Data Entry

Enter, update, and verify data with a high level of accuracy Review data for errors or inconsistencies Maintain confidentiality and data security standards Generate reports and retrieve data as requested

Confidentiality

Handle sensitive and confidential information with discretion and professionalism.

Essential Skills and Qualifications:

Proficiency in Office Software:

Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and Adobe.

Technology:

Demonstrated proficiency in using computer systems and software applications with the ability to quickly learn new systems and tools.

Communication Skills:

Excellent written and verbal communication skills.

Organizational & Time Management Skills:

The ability to multitask, prioritize tasks effectively, and manage deadlines in a fast-paced environment.

Attention to Detail:

A high degree of accuracy, problem-solving skills, and adaptability.

Interpersonal Skills:

A professional demeanor, positive attitude, and ability to build positive relationships across all levels of the firm.

Approaches tasks with enthusiasm, accountability, and a results-driven attitude while supporting changing priorities and deadlines.

Demonstrates a proactive, solution-oriented mindset with a willingness to take initiative working both collaboratively and independently.

Job Types: Full-time, Temporary

Pay: $20.00 per hour

Expected hours: 32 per week

Work Location: In person