Job Description

Overview

We are seeking a highly organized and professional Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical and office management skills, with experience in customer service, data entry, and various administrative tasks. This role offers an opportunity to work in a dynamic environment where attention to detail, excellent communication, and multitasking abilities are essential. The position involves handling front desk responsibilities, managing schedules, and supporting daily office functions to ensure smooth operations.

Responsibilities

Greet visitors and manage front desk duties with professionalism and courtesy Answer multi-line phone systems efficiently and provide excellent customer support Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office tools Perform data entry, filing, and maintain accurate records using state of the art software Assist with bookkeeping tasks, including basic invoicing and expense tracking Proofread documents for accuracy and clarity before distribution Manage correspondence via email and phone, ensuring proper phone etiquette Support office management tasks such as supply ordering, document organization, and file maintenance Provide administrative support to team members as needed, including personal assistant duties when required

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) applications Strong computer literacy with excellent typing speed and accuracy Excellent organizational skills with the ability to prioritize tasks effectively Exceptional communication skills, both verbal and written, with professional phone etiquette Bilingual abilities are a plus for effective communication with diverse clients and team members Previous office management or clerical experience is highly desirable Ability to handle multiple tasks simultaneously while maintaining attention to detail Experience in customer service roles such as dental or medical receptionist is advantageous Knowledge of calendar management and appointment scheduling tools Strong time management skills to meet deadlines efficiently
This position is ideal for candidates who are proactive, detail-oriented, and eager to contribute to a well-organized office environment.

Pay: $22.50 - $25.00 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance
Work Location: In person