Job Description

Job Summary

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Perform administrative and clerical support duties in the Wasilla Police Department.

Essential Duties

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Records Management System (RMS)

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Perform data entry, case management functions, and quality control in the department RMS. Perform data entry, quality control, and validations in the Alaska Public Safety Information Network (APSIN).

Department Administrative Duties

Maintains Department Reports, Statistical Reports, Citizen Report Forms, Collision Reports, Disposition of arrest reports and entering those into RMS. Maintains department office supplies. Schedule and maintain the department facility use calendar and visitor sign in Recognize, evaluate, and implement alternative actions or procedures. Establish and maintain department administrative filing system and according to City of Wasilla Records Management procedures. Answering phone calls and walk-in visitors to determine appropriate referrals. Liaison between police personnel and the general public as well as other agencies. Schedules appointments and meetings for the Chief of Police. Mail handler Occasionally summoned into court to testify on the department's behalf regarding records interpretation and content and evidence chain of custody. Perform other job-related duties and special projects as assigned. Act as department courier delivering records and evidence to other agencies.

Knowlege, Skills and Abilities

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Use discretion and independent judgment to collect, interpret and evaluate sensitive information while maintaining effective working relations with the public, other government agencies and department staff. Solid knowledge of business office management, office systems principals, practices and procedures, filing systems, information control systems, business office grammar, punctuation and express ideas clearly and concisely both in oral and written communication. Able to work independently, under pressure of time deadlines on a regular basis and with constant public and agency contact and frequent interruptions. Ability to type at a net speed of 60 words per minute. Able to understand and be sensitive to complex human relationships. Able to comprehend a variety of police practices, policies and procedures. Able to make a commitment to the law enforcement profession and to the public health, safety and welfare of the community he or she is required to serve. Able to pass a background check that will qualify for APSIN Security clearance and the security requirements of the department. Home Land Security orientation tests (Incident Command Systems) will be required as a term of employment taken on-line: Entry level ICS-100 within fifteen days of date hire and ICS-200, ICS-700, and ICS-800 within 1 year from date of hire.

Experience, Education Certificates, and Licenses

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Experience and/or Education:

High school diploma, GED or equivalent. 3 years of progressively responsible administrative work experience in a clerical or secretarial position, utilizing PC and software packages, is highly desirable. May substitute education for 2 years of experience. Prior law enforcement administrative work highly desirable. Associate degree in business, or related field is highly desirable.
Please read the below information carefully. This applies to your application submission.

Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.

Leaving sections of the application blank, noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

At time of application, applicants are requested to submit if applicable:

Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to meet the minimum qualifications. Three (3) professional references, two of which

must be from a current or former supervisor

(not applicable for internal positions). Reference requests are automatically sent upon submission of your application for certain positions.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions. Be sure to read each question carefully, answers cannot be changed once your application is submitted. Supplemental questions regarding certification, licenses or experience will be verified against information in your application and/or resume, failing to list required experience may cause your application to be denied.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

EEO STATEMENT

The City of Wasilla complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-907-373-9039. The City of Wasilla is an equal opportunity employer.

DRUG-FREE WORKPLACE POLICY

In compliance with the Drug-Free Workplace Act of 1988 the City of Wasilla prohibits the unlawful manufacture, distribution, dispensing, possession, or use by an employee of a controlled substance as defined in Schedules I through V of Section 202 of the Controlled Substances Act (21 USC 812), and as further defined by policy at 21 CFR 1308.11 - 1308.15 is prohibited in any workplace of the city.


Any individual who conducts business for the city, applies for a position or conducts business on the city's property is covered by the drug-free workplace policy. The policy includes, but is not limited to, all employees, contractors, volunteers, interns, and applicants.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword/User/ResetPassword.



The City of Wasilla offers a robust benefit package for employees. In addition to retirement, health and life insurance, and paid leave, employees may elect supplemental benefits through payroll deduction.Health insurance is provided through Blue Cross Blue Shield.

The City covers 100% of the monthly premiums for employees and dependents

. This plan includes medical, dental, vision, prescription drugs, disability benefits, and more for the employee and eligible dependents. Coverage begins on the first of the month following 30 days' continuous employment. Deductible for individual/family is $300/$600 and Out of Pocket maximum is $2300/$4600. Click here to see the summary plan description booklet: F12-02-SPD-2020-With-Inserts-as-of-08.23.23.pdf (engineerstrust.com) (Download PDF reader). 24/7 Telemedicine via SwiftMD. These visits are covered in full and are not subject to the annual deductible or coinsurance provisions of the plan. 11 paid holidays: New Years Day, President's Day, Seward's Day, Memorial Day, Independence Day, Labor Day, Alaska Day, Veteran's Day, Thanksgiving and the day after, and Christmas Day. 2 Floating holidays awarded annually 4 days of bereavement leave Incentive pay of 2.5% for a completed associates degree or a 5% pay incentive for a completed bachelor's degree Advanced certification pay of $100.00 per pay period $1,250 physical fitness incentive pay upon successful completion of fitness test awarded annually Uniform allowance and take-home vehicle (up to 30 road miles) for police officers 12 hours per month of paid time off for all employees up to 3 years of service. After 3 years, 18 hours/month of PTO, and after 8 years of service, employees qualify for 22 hours of PTO per month. Wellness Leave - Receive two weeks of additional PTO starting with the completion of 10 years of service. Additional PTO provided upon completion of every additional five years of service. PTO cash outs Longevity Pay for continuous service in the department. Complete 10-14 years, $2,000/year; complete 15-19 years, $4,000/year; complete 20 + years, $6,000/year. Retirement is provided through the State of Alaska PERS (Public Employee's Retirement System). Participation in PERS is mandatory and the current contribution rate is 8% of gross wages. The City of Wasilla matches 5% of employee contributions for Tier IV employees. Employees will become fully vested after 5 years of PERS employment. State of Alaska Supplemental Benefit System (SBS) annuity plan is provided in lieu of Federal Social Security (deductions for Medicare will still be required). Participation in this program is mandatory. The current employee contribution is 6.13% of gross wages and is matched by the City. Information can be found here: http://doa.alaska.gov/drb. Life insurance is offered and 100% paid for employees and dependents through Symetra Life Insurance Company. Employees receive a $50,000 policy and each eligible dependent receives a $2,000 policy. Coverage begins on 1st of the month following 30 days continuous employment. This is a portable policy, and employees can take over the premium payments upon separation if they choose to keep the policy. The Employee Assistance Program (EAP) is free to employees and their entire household. The EAP includes valuable work/life balance tools ranging from fitness and nutrition, counseling sessions, and legal services. MagellanHealth.com/member 1-800-478-2812. * Supplemental benefits are available through payroll deduction from AFLAC, MetLife, Mission Square, New York Life, Colonial, and Symetra