Job Description

JobID: 22010

Position Type:

Clerical Support/Administrative Assistant Activities

Date Posted:

12/9/2025

Location:

BARTLETT HIGH SCHOOL

Date Available:

12/12/2025

Bargaining Unit

: TOTEM

Work Year

: 11 months

Work

Day

: 8.0 hours per day

FTE

: Full time, 1.0 FTE

Salary

: T-13, $21.86 to $22.84 per hour, DOE

Job Summary

The Activities Administrative Assistant maintains activities calendars, schedules, and student activities information in a high school activities office. The position has a retirement association with the Public Employees' Retirement System (PERS).

Job Requirements

The following are required:
+ A high school diploma or equivalent, or current enrollment in a GED program.


+ Two years of clerical and accounting experience. Equivalent education may be considered in lieu of related work experience.





The following are preferred:
+ Knowledge of first aid.


+ Knowledge of office practices, data processing procedures, terminology, and filing systems.


+ Ability to operate standard office machines including copier, ten-key calculator, word processing, and computers, both Macintosh and Windows, with a variety of applications.


+ Ability to perform clerical work involving independent judgment, accuracy, and speed.


+ Ability to maintain clerical records and prepare reports.


+ Ability to learn, interpret, and communicate rules, regulations, policies, and procedures.


+ Ability to type accurately at an acceptable rate of speed.


+ Ability to communicate and interpret rules, regulations, policies, and procedures from several overlapping agencies, e.g. ASD, ASAA.


+ Knowledge of ASD computer systems such as Q, EmpCenter, Business Plus, Absence Management, AApro, Impact Applications, ASAA, US Bank access, and the creation and management of databases in Excel and Filemaker Pro.


+ Ability to plan, lay out, and conduct clerical operations involving transactions requiring effective accountability and accurate controls.


+ Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Essential Job Functions

+ Creates the monthly activities calendar.


+ Types the corresponding bus schedule.


+ Orders and manages buses for all school activities, field trips and 20 athletic teams, including out of district travel.


+ Assists coordination of region tournaments with the athletic director, activities principal, and coaches, preparing programs and passes for coaches and athletes.


+ Records physical exams, TAD, Concussion and Sudden Cardiac Arrest forms for all students signing up for activities, insuring all student athletes have completed the concussion base line test administered on a supervised school computer.


+ Verifies student eligibility, prepares rosters for sports competitions with parental consent and notifies coaches and activities principal, rechecking eligibility at the end of each quarter and semester.


+ Plans, organizes, and performs the clerical accounting for the student activities funds, preparing and balancing budgets and demonstrating accounting skills which include heavy cash handling responsibilities with accurate records of all money that passes through the activities office and preparation of bank deposits.


+ Processes bills, receipts, and general records for the activities office.


+ Maintains procedures for the recording of all financial activity of the activities office.


+ Manages p-card orders and approvals, the allocation of 24 p-card accounts, and adjustments of funds to correct accounts for payments on the correct p-card accounts.


+ Procures with p-cards large orders and travel, including overseas travel.


+ Creates purchase orders for items not approved for p-card purchase.


+ Creates and processes all addenda for coaching and added duty activity positions in EmpCenter, submitting completed Special Activity Agreements (SAA) to Human Resources for returning coaches, and completing all Human Resources paperwork for newly hired coaches,

which includes

an application, background check, W-4, I-9 and the SAA form.


+ Enters all student and coach data into the ASAA website, including all concussions and TAD policy violations.


+ Ensures that all coaches, paid and volunteer, have proper NFHS certifications required by ASAA, to include fundamentals of coaching, first aid, concussion awareness, and cardiac arrest.


+ Demonstrates excellent communication and customer service skills.


+ Maintains confidentiality and inspires the confidence and cooperation of staff, parents, coaches, students, administrators, and the public.


+ Establishes and maintains a professional relationship with staff, parents, coaches, students, administrators, and the public.

Physical /Mental Demands

The physical demands of this job require frequent standing, walking, sitting, speaking and hearing. Specific visual abilities are also required. The employee is regularly required to reach with his/her hands and arms and occasionally lift items weighing less than 40 lbs. Additionally, the employee must be able to understand vague and implicit instructions, be able to readily recall facts and details, handle conflict and make effective decisions under pressure. The employee must have the ability to effectively manage the stress of working with students, parents, and other employees representing diverse cultures, personalities, and work styles in a dynamic work environment.



The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with a qualified physical or mental disability.

Work Environment

Work is performed in a professional environment with a wide variety of individuals having differing functions, personalities and abilities, including working with diverse groups of people in a variety of different settings.



While performing the duties of this job the employee may be regularly exposed to a video display. The employee may be exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

Additional Job Information

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job related duties as requested by any person authorized to give instructions or assignments.



Anchorage School District (ASD) employees must possess the ability to read and write in English. This also includes the ability to communicate in English with school staff, co-workers, and the public; as well as have the ability to comprehend and carry out oral and written directions and understand and follow English instructions and written documents.



Offers of employment are contingent upon completion of a satisfactory criminal background check. For certificated positions, this is in addition to the background check conducted through the certification process with the Alaska State Department of Education and Early Development (DEED).



This position may be required to work in ASD facilities on the military installations (JBER). Please visit the government REAL ID website for additional information.

The Anchorage School District is an equal employment opportunity employer.