Job Description

TITLE:

Administrative Assistant

REPORTS TO:

Executive Director

TYPE OF POSITION:

Regular Full Time

JOB SUMMARY:

The Administrative Assistant is responsible for greeting members or callers, ascertain their wants, relaying information or directing them accordingly, secretarial responsibilities such as filing, calling, bills, organizing reports, typing, and computer data entry.

MAJOR RESPONSIBLITIES:

Oversee all aspects of general office coordination Check E-mail daily/Voicemail Do monthly board meeting packets; Compile, transcribe and distribute minutes of meetings Maintain confidentiality in all aspects of client, staff and agency information Pay Bills (twice monthly 1st& 15thof each month) Order all office supplies needed Complete payroll and email to accountant Compile monthly financial packets (by the 15thof each month) After School Transportation (AST) bills according to schedule and membership Regular bank deposits Benefits - IRA May conduct research, compile data and prepare papers for consideration and presentation to the Executive Director, staff and Board of Directors Other duties as assigned by Executive Director

ADDITIONAL RESPONSIBLITIES:

Will assist with Special Events (Awards Banquet, Golf Tournament, BC Fair, King of Wings, Winefest) Assist with all necessary paperwork & data entry for Club programs Assist at front desk (club area) Website & Social media coordination Able to process membership applications on software Able to learn door system software May be required to drive Club vehicles Other duties as assigned

Relationships

Internal: Maintain close relationship with Club Executive Director to exchange information, seek and give assistance, consultation and direction. Maintains contact with BoD, key staff and support staff.

External: Maintain contact with key community and corporate leaders, schools, parents and local residents to maintain positive relationship and provide information regarding club activities and needs.

SKILLS/KNOWLEDGE REQUIRED:

Ability to organize and coordinate office operations. Computer experience Strong oral and written communication skills, both verbal and written. Ability to multi-task and attention to detail. At least three (3) years' experience in general office responsibilities and procedures. Position requires a high school diploma or the equivalent (college a plus) Knowledge of accounting principles as they relate to book keeping. Ability to establish and maintain effective working relationships with Club staff, Board members, volunteers, community groups, and other related agencies. Knowledge of: the mission, objectives, policies, programs and procedures and of the principles and practices of non-profit organizations, youth development services preferred. Basic understanding of QuickBooks

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

May have to manage a number of projects at one time, and may be interrupted frequently to meet the needs of youth and parents Must remain patient and committed to the activities May have to engage in conflict resolution or crisis management Must be able to complete tasks while working in a busy, noisy environment May deliver programs in a variety of locations and may have to transport, lift and carry equipment and supplies
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

SALARY INFORMATION:

Wages $15.50 - 17.00 per hour, DOE

HOURS: 8:00 a.m. - 5:00 p.m.

CONTACT INFORMATION:
Michael P. Herman
Executive Director
Boys & Girls Club of Aberdeen Area
1121 1stAve SE
Aberdeen, SD 57401
605-225-8714
mherman.bgca@midconetwork.com

Job Type: Full-time

Pay: $15.50 - $17.00 per hour

Benefits:

Flexible schedule Health insurance Paid time off
Work Location: In person