Job Description

About this Job
At the Louisiana Department of Public Safety and Corrections, Office of State Police, our mission is to promote public safety and strengthen communities through fair professional Law Enforcement services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.
This is an opportunity to become part of a dedicated team supporting public safety, working at a State Police Troop where professionalism, resilience, and teamwork are essential.
This position serves as the administrative assistant to the Troop Commander, responsible for handling administrative matters related to and associated with the duties of the Troop Commander.
An ideal candidate should possess the following competencies:
Selected Core Competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Selected Preferred Competencies:
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change. Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found .
Job Duties and Other Information
Job Duties:
As an Administrative Assistant, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:

• Draft, proofread, and distribute official communications, emails, and memos on behalf of the Troop Commander.
• Organize and maintain the Troop Commander's calendar, including meetings, appointments, and events.
• Maintain and update confidential files, reports, and records related to troop operations and personnel.
• Prepare, compile, and distribute reports, presentations, and briefing materials as requested.
• Act as a point of contact between the Troop Commander, law enforcement personnel, external agencies, and the public to facilitate communication and coordination.
• Compile and type special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
• Respond to requests for information; may require interpretation of department rules and regulations.
• Prepare materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. Maintains administrative liaison with other offices of the department.
• Coordinate the maintenance of administrative personnel and general files for the Commander. Coordinates activities relating to conferences and meetings of interest to the Commander.

Position-Specific Details:
Appointment Type: Probational, Promotional, or Job Appointment.
Career Progression: This position does not participate in a Career Progression Group.
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.
Location: This vacancy is located in Bossier Parish.
Compensation: The salary offered will be determined based on qualifications and experience. The bi-weekly rate for this position is listed below:

• Administrative Assistant 4 (AS611) - $1,260.80 (bi-weekly)

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:
For further information about this vacancy contact: Department of Public Safety:
ATTN: Human Resources/Katy Bradley
P.O. BOX 66614
Baton Rouge, LA. 70896
Email:
The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment- related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (Download
PDF reader).
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at
Parental Leave - Up to six weeks paid parental leave
More information can be found at
Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (

). LASERS has provided this to give you more detailed information about their system * Teacher's Retirement System of Louisiana (
), * Louisiana School Employees Retirement System (
), among others

Skills Required