Job Description

Duties Description .Administrative -
Responsible for daily office operations including mail and email correspondence, answering phone calls and being the first point of contact in the Dean's Office
Maintains the Interim Dean's calendar, scheduling meetings as requested with attention to detail
Monitors and tracks the status of the Interim Dean's activities, projects, and initiatives
Schedules meetings - reserves spaces, attends and takes minutes at the annual Chairs and Directors retreat, monthly Chairs and Directors meetings, quarterly Dean's Advisory Board Meetings, and other meetings as needed
Designs and maintains an electronic filing system
Creates and processes personnel paperwork
Reviews all reimbursement and payment paperwork that comes to the Dean's Office for Interim Dean
Makes travel arrangements for the Interim Dean and guests of the College (guest speakers, search candidates, etc.)
Assists with position searches for Faculty and Administrative Assistants within the College of Arts and Sciences
Develops and implements office policies and procedures, identifying areas of improvement
Orients faculty and staff to office and agency procedures
Budgeting and Purchasing -
Monitors multiple budgets, preparing and updating spreadsheets (Dean's Office state accounts, Recruitment, BASC, Foundation, Research Foundation, etc.)
Account Manager and Signatory for all accounts within the College of Arts and Sciences
Purchases using a credit card or the online purchase requisition system, EagleMart
Assists departments with budgeting and purchasing questions
Event Support -
Reserves spaces, orders catering, assists with publicity, and handles all logistics as needed at the event
Backup for contact for reserving conference rooms located in the Fannie Barrier Williams Liberal Arts Building
Minimum Qualifications Minimum Qualifications:
Candidates must have permanent appointment in an Administrative Assistant 2 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 2, Full Time - Brockport location.
Additional Comments https://www.schooljobs.com/careers/brockport/jobs/5169229/administrative-assistant-2-college-of-arts-and-sciences-deans-office?pagetype=jobOpportunitiesJobs
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Skills Required