Job Description

Description

Applications will be accepted through 4:59 PM MST on the posting end date.

Important Guidelines: Applicant resumes must demonstrate how they meet the MINIMUM QUALIFICATIONS listed in the job announcement.

Selection Process: Resumes will be screened based on the criteria outlined in this announcement. A select number of candidates who have demonstrated that they meet the MINIMUM QUALIFICATIONS of the position and have the most relevant qualifications may be given the opportunity to be interviewed.


The Idaho Department of Water Resources (IDWR) may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.


The Idaho Department of Water Resources has an opening for an Administrative Assistant 2 to support the Planning and Projects Bureau. The individual selected will be a

key team member in supporting the operation of the Idaho Water Resource Board programs that foster the sustainable management of Idaho's water resources

. The individual must have the organizational skills to multi-task and manage the needs of a diverse group of people with heavy workloads, meeting schedules, and travel arrangements. The individual will perform complex secretarial, office administration, public relations assignments, and related work.

This full-time and benefited position will be asked to travel within the state when needed.

Example of Duties

+ Perform complex secretarial, office administration, and public relations assignments + Coordinate administrative activities requiring frequent contact with executives, the public, other agencies, and government officials
+ Function independently, exercising discretion in applying policies and procedures and using extensive knowledge of department programs
+ Compose correspondence for supervisor on own initiative or from general instructions and format / type a variety of executive, sensitive, confidential, official and/or legal documents
+ Assist with arranging logistics for Board meetings and running audio recordings during the meetings to document minutes of the meetings
+ Prepare for approval and distribute final minutes of the meetings
+ Assist Board Members and staff with travel logistics & reconciliation
+ Manage workload to meet tight deadlines
+ Utilize Microsoft office suite
+ May supervise staff

Minimum Qualifications

Good knowledge of: + office support functions including word processing + filing
+ composing a variety of business documents
+ reception
+ researching, compiling, and summarizing data for reports
Experience: + interpreting, applying, and explaining information such as regulations, policies, or services + independently solving problems / performing liaison activities in a work setting
+ coordinating activities requiring complex arrangements

Desired Qualifications

+ Knowledge or experience of state and local government organization structure, functions, and decision-making processes to include public policy development, and state rulemaking and legislative processes + Experience transcribing audio recordings

Benefits

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit: Information for State Employees | Idaho Division of Human Resources To learn more about the Idaho Department of Water Resources, please visit our website: Welcome to Idaho Department of Water Resources

Our Mission:

To serve the citizens of Idaho by ensuring that water is conserved and available to sustain Idaho's economy, ecosystems, and resulting quality of life.

EEO/ADA/Veteran's Preference

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov. * Preference may be given to veterans who qualify under state and federal laws and regulations.