Job Description

Nature and Variety of Work

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Come join our team!

Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

Applicant Limit Notice: Please be advised that applications for this position will be capped at a maximum of 100 submissions. Once this threshold has been reached, the posting will close, and no further applications will be accepted. We encourage interested candidates to apply promptly to ensure consideration.

The Prince George's County

Police Department

is currently seeking qualified applicants to fill an

Administrative Aide III

, Grade

P17

, in the

Records Management Division

.

About the Position

This is highly responsible and advanced secretarial/administrative work designed to relieve the Records Management Division Manager and Assistant Manager of administrative detail. Work at this level is distinguished from the II level by lead work responsibilities and more involvement in coordinating and manage office activities. Incumbents are required to apply a good working knowledge of the programs under supervisor's control to the solution of procedural and management problems.

About the Agency

The Prince George's County Police Department is the fourth largest law enforcement agency in Maryland, providing a full range of law enforcement services to County residents and business owners. Their mission is to work in partnership with citizens of Prince George's County towards providing a safe environment and enhancing the quality of life. Today, the Prince George's County Police Department serves over 900,000 residents and has an authorized strength of 1800 officers and 300 civilians.

Examples of Work

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Performs advanced secretarial/administrative duties that may include liaison, and coordinative functions. Maintains an appointment calendar and schedules appointments for the Records Management Division Manager and Assistant Manager when required. Plans, develops, organizes, and implements methods and procedures for day-to-day office operations. Organizes, coordinates, and disseminates information to County employees, citizens, civic groups, government officials, and others. Logs court summons for section employees and maintain record of employees receiving summons. Processes work order requests, printing requisitions, acting pay forms, filing, and quarterly supply ordering according to established procedures of the department. Prepares monthly statistical Division activity reports and rosters, ensuring information is accurate and updated. Utilizes LAN computer to access County Mainframe for various information (i.e., MS Outlook, teletypes, etc.) Maintains and reconciles the annual Departmental Fixed Asset Inventory. Processes employee timesheets and maintains records/files of Division payroll and personnel matters. Establishes and maintains office filing system. Performs tasks and duties willingly and cooperatively which may not be specifically listed in class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.

Qualifications

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Must have experience in the Administrative Aide II level equal to the length of the probationary period

or

Associates degree in Business Administration or Secretarial Science One (1) year of secretarial/administrative experience which involved working with the public, office management and operational details

Any equivalent combination of relevant training, education and experience may also be considered.

Preferred Qualifications

Experience using KRONOS

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

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Job Location

: 6420 Allentown Rd, Temple Hills, MD 20748

Conditions of Employment

: Upon selection, the candidate must:

Pass an administered Administrative Aide exam. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied. Must possess and maintain a valid driver's license. Must pass a thorough background investigation. Must pass a drug screening. Must work shift work to include (day/evening/midnights), weekends, holidays, and on-call). Meet all training and performance standards and demonstrate proficiency as required by the agency. Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable. This is an essential position. Essential employees are expected to report during standard or non-standard hours as operations necessitate. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

Accountability Statement

The incumbent in this position is authorized to carry out those duties and responsibilities in accordance with the established performance standards and is subject to reporting and justifying task outcomes to those above him/her in the Department's chain of command. The incumbent in this position treats all information, administrative or operational, as strictly confidential, not to be disseminated in any form unless expressly authorized.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work

:Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.



This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS:

If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer

Committed to Diversity and Inclusion in the Workplace

General Plan Information:

The Prince George's County benefits plan year is from January 1 to December 31. A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse. Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).

New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date. The effective date of the health benefits coverage is the

beginning of the month following a waiting period of forty-five (45) days from the date of hire. After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption). Employee Benefits



Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following:

Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week) Group Term Life Insurance Long & Short-Term Disability Flexible Spending Accounts + Dependent Care Assistance Program
+ Health Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick) 13 Paid Holidays Retirement Benefits + Defined Benefit Pension Plan
- Employer Contribution Rate-11.71%
+ Supplemental Pension Plan
- Employee Contribution Rate (Pre-Tax)-3.48%
+ 457(b)
+ 403(b)
Employee Discounts Employee Assistance Program Voluntary Benefits + Critical Illness
+ Whole Life Insurance
+ Accident Insurance
+ Legal Services



For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits