Job Description

Job Summary

We are seeking a dynamic and highly organized

Administration Assistant

to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and keen attention to detail will help foster an efficient, welcoming environment. This position offers an exciting opportunity for someone with strong administrative skills, excellent communication abilities, and a passion for delivering outstanding customer service. Whether managing schedules, handling correspondence, or supporting office management tasks, your contributions will be essential to our success.

Responsibilities

Greet visitors at the front desk with professionalism and warmth, creating a positive first impression. Manage multi-line phone systems efficiently, directing calls accurately and courteously while practicing excellent phone etiquette. Maintain organized filing systems--both physical and digital--using tools such as Google Workspace and Microsoft Office applications. Perform data entry and bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial records. Schedule appointments, coordinate calendar management, and organize meetings for staff and executives. Support office management duties including ordering supplies, maintaining inventory, and overseeing general office upkeep. Proofread correspondence, reports, and documents to ensure clarity, accuracy, and professionalism. Assist with clerical tasks such as photocopying, scanning, faxing, and preparing documents for distribution. Provide exceptional customer support by addressing inquiries promptly via phone or email while maintaining professional communication standards. Support medical or dental reception duties if applicable, including patient check-in/out procedures and managing appointment schedules. Handle data entry tasks with precision to support various administrative projects and recordkeeping needs. Manage personal assistant responsibilities such as calendar management for executives or team members when needed. Collaborate with team members to streamline office processes and improve overall efficiency through organizational improvements.
Job Type: Full-time

Pay: $4,200.00 - $4,600.00 per month

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance
Work Location: Remote