Job Description

Provide administrative secretarial support to a director, responsible for the overall smooth operation of an office, may coordinate the work of other clerical and/or classified personnel.

ESSENTIAL TASKS

• Develop complex correspondence, reports, minutes, lists, forms, tables, memorandums, etc.
• Respond to general inquiries regarding departmental matters.
• Type complex correspondence, reports, minutes, lists, forms, tables, and memorandums from rough drafts or oral instruction.
• Draft routine correspondence for director’s signature.
• Place and receive telephone calls/messages.
• Record staff attendance; collect and review salary vouchers.
• Prepare monthly reports and reimbursements.
• Record annual, sick and personal leave.
• Obtain, gather and organize pertinent data as needed, and input into usable form utilizing word processing and spreadsheets.
• Assist the Department Head in compiling and completing budget reports.
• Render advanced level administrative assistance to the Department Head.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of commonly accepted business practices; ability to organize and assist in a wide variety of projects; ability to answer inquiries and assists the general public in a courteous manner; advanced knowledge and expertise in the operation of personal computers with word processing and spreadsheet applications; ability to supervise a small group of clerical/secretarial personnel possessing a wide variety of skills; ability to understand complex oral and written instructions.

EDUCATION AND EXPERIENCE

High School Diploma. Extensive secretarial experience. A comparable amount of training and experience may be substituted for the minimum qualifications.

HOW TO APPLY

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Full Time or Part Time? Full Time

Salary Range: From/To
Additional Job Information
A minimum of three references are required in the reference section of your application. One of the three must be a current or most recent former supervisor.

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33, 4-4, 4-6) To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at (757) 263-1133, 2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456. Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: (757) 263-1133 (voice); (757) 263-1240 (TDD) or email at: vbcpshr@vbschools.com.