Job Description

About the Role:

The Admin Assistant for Maintenance plays a crucial role in ensuring the smooth and efficient operation of the office environment. This position is responsible for providing comprehensive administrative support to various departments, facilitating communication, and managing day-to-day office tasks. The successful candidate will coordinate schedules, handle correspondence, and maintain organized records to support business functions. By managing logistical details and assisting with project coordination, the Admin Assistant helps optimize workflow and contributes to a productive workplace. Ultimately, this role is vital in enabling teams to focus on their core responsibilities by alleviating administrative burdens.

Minimum Qualifications:

High school diploma or equivalent required. Proven experience in an administrative or office support role. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational skills with the ability to multitask and prioritize effectively. Excellent written and verbal communication skills.

Preferred Qualifications:

Previous experience in an office setting. Ability to handle confidential information with discretion and professionalism. Previous experience supporting multiple teams or departments. Customer service experience or background in client-facing roles.

Responsibilities:

Provides general administrative and clerical support to the Director of Maintenance, schedules meetings, processes purchase orders, CERs, and checks requisitions as needed. Maintains files and binders as requested. Prepare, edit, and distribute correspondence, reports, and presentations with attention to detail and accuracy. Serve as a point of contact for internal and external communications, responding promptly to inquiries and directing them appropriately. Maintain and update filing systems, both electronic and physical, ensuring information is easily accessible and secure. Assist with travel arrangements, expense reporting, and procurement of office supplies to support staff needs. Support event planning and coordination for company meetings, trainings, and special projects. Demonstrates understanding of the basic workflow of the department to ensure a team effort.

Skills:

The Admin Assistant utilizes strong organizational and communication skills daily to manage schedules, coordinate meetings, and facilitate clear information flow between team members and external contacts. Proficiency in Microsoft Office and other office software enables efficient document creation, data management, and correspondence handling. Attention to detail is critical when preparing reports, maintaining records, and managing office supplies to ensure accuracy and availability. Problem-solving skills help the assistant address unexpected challenges and streamline administrative processes. Additionally, interpersonal skills foster positive relationships within the workplace, supporting collaboration and a productive office environment.

Pay:

This is an entry-level position with an hourly wage of $15.00.