Job Description

Job Summary:

The Assistant Admin Manager supports and oversees the daily administrative operations of the office, working closely with management to ensure efficiency, accuracy, and consistency in administrative processes. This role requires strong leadership, multitasking, and communication skills, along with proficiency in Google Workspace and accounting tools such as QuickBooks. The Assistant Manager will also support employee coordination, project oversight, and operational compliance, making this role ideal for a professional with administrative experience seeking growth and leadership responsibilities.

Key Duties and Responsibilities:

Supervise and support administrative staff to ensure seamless day-to-day operations. Assist in managing schedules, calendars, meetings, and internal communications. Monitor and ensure timely completion of administrative tasks and departmental deadlines. Review, proofread, and edit internal and external documents for consistency and accuracy. Coordinate ongoing projects, ensuring efficient tracking, reporting, and follow-through. Maintain organized filing systems and ensure data accuracy and accessibility. Conduct regular audits of records and documentation for compliance with company standards. Collaborate with accounting staff in basic bookkeeping tasks using QuickBooks or similar systems. Support the onboarding, and training of new administrative personnel. Serve as a point of contact for escalated internal and external inquiries. Assist management with reporting, operational planning, and problem-solving.

Qualifications:

Minimum 2 years of experience in an administrative or office support role (leadership experience a plus) Proficiency in Google Workspace (Docs, Sheets, Gmail) Experience with QuickBooks or similar accounting software preferred Excellent organizational and time-management skills Strong verbal and written communication abilities High level of accuracy, professionalism, and attention to detail Ability to manage competing priorities in a fast-paced environment Proactive mindset with strong problem-solving capabilities Team-oriented with the ability to work independently when needed
Note: Employees may be required to perform other duties as assigned by management.

Job Type: Full-time

Experience:

Administrative Assistant: 3 years (Required)
Work Location: In person