Job Description

JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT II:


JOB SUMMARY


Assists with planning, organizing, and implementing administrative and operational activities for the business office.


QUALIFICATIONS

Must be able to type 30 WPM. Prefer 1 year experience with computer skills, filing skills, telephone communication skills. Excellent attention to detail, accuracy, and organizational skills. Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.

ORGANIZATIONAL EXPECTATIONS


Provides a positive and professional representation of the organization.


Promotes a culture of safety through reporting, documentation, prevention, and infection control.


Maintains competency and knowledge of current standards of practice, trends, and developments in related scope of job role or practice.


Participates in ongoing quality improvement activities.


Maintains compliance with organizational and regulatory policies and practices.


Demonstrates excellent customer service through attitude and actions, consistent with the standards contained in the Vision, Mission, and Values of the organization.


PHYSICAL REQUIREMENTS


Ability to bend, stoop, kneel, crouch, perform overhead lifting and perform other common physical movements as needed for the position.


Ability to lift and carry in excess of 50 pounds.


ESSENTIAL FUNCTIONS / ASSIGNED TASKS

The Administrative Assistant II shall cross-train with the Business Office Manager to ensure continuity of operations during the manager's absence. Assist with answering the telephone and monitoring front door activity Maintain census statistics for annual report completion Provide per diem change notification and pro rate accounts accordingly Ensure resident fund accounting is accurate and all requirements are met Compose and distribute a quarterly accounting of resident fund transactions Ensure compliance with all requirements for Medicaid Resident Fund Audit Survey preparation as assigned Vital Statistics monthly reporting Prepare Bed Capacity report as assigned Prepare financial records for the use of cost report submission and government agencies Ensure all contracts are current and maintained (Medicaid, Medicare, Managed care plans, etc.) Ensure Bed Hold Notice process is complete * Perform other job duties as assigned