Job Description

Meetinghouse Facilities Department Purpose: Through inspiration, collaboration, best practices, and efficiency, we help enable a capable and engaged workforce to accomplish the Lord's work.


This senior level individual contributor role, the highest administrative level, performs a wide variety of administrative tasks to support a work group, department/area, or one or more organization leader such as a manager or director. The number of level 3 Administrative Assistant positions in each organization is limited and is differentiated by responsibilities involving higher complexity. Employees at this level work under limited oversight and make independent and complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. This will be an onsite position expected to work 5 days in the office.

Typical responsibilities include but are not limited to:

o Leading lower level employees through training, mentorship and/or day to day direction


o Proactively anticipating future needs and making recommendations


o Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met


o Assisting with budget preparation and control activities including monitoring project or department/area budgets


o Performing research, analyzing information, and making recommendations based on findings


o Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.


o Taking meeting minutes and managing meeting documentation


o Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders


o Managing email in-box(es) of assigned leader(s) to agreed level


o Making travel arrangements


o Presenting at meetings


o Supporting office resiliency operations and response (emergency response)


o Planning, organizing, and executing large meetings, conferences, and other events


o Answering complex telephone and email requests

Required:

o High School Diploma or equivalent


o 4 years administrative or related experience


o Comprehensive administrative support working knowledge

Key Skills include the ability to:

o Communicate professionally in writing and verbally.


o Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.


o Provide advanced research, analytical, and data summation support.


o Proactively anticipate needs and think strategically


o Take standard processes and procedures and adapt to address complex problems and find less obvious solutions


o Problem solve and resolve complex conflict and problems through sound decision making


o Organize and prioritize work and needs


o Coordinate projects and events effectively


o Operate and maintain standard office equipment.


o Interact and work with others in a productive and professional way.


o Work with discretion, confidentiality, and integrity


o Train, mentor, and lead the work of others


o To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Preferred:

o Bachelor's Degree


o Broad knowledge of the organization's structure, functions, and key personnel



Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord's work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings-- giving Church members places to worship, teach, learn, and receive sacred ordinances--our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.
Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.
Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.