Job Description

Part-time position, 20 hours per week

Non-Exempt

The Accounts Receivable Specialist coordinates and maintains accounts receivable for the agency, ensuring all incoming payments are received and processed. Balance and maintain data in the computerized accounting system. Maintains high standards of professionalism, efficiency, communication, discretion and independent judgment.

ESSENTIAL FUNCTIONS OF THE POSITION:

The essential functions of this position require prioritizing and completing all assigned tasks in a timely and efficient manner, adjusting for changing priorities and availability of resources, and demonstrating initiative in identifying additional job-related tasks to be completed when time permits. These duties are a representative example of position expectations. Actual duties assigned may vary and change depending on the business needs of the department and the agency.


Coordinate the agency-wide accounts receivable functions. Generate monthly, quarterly, annual and on-demand invoices for customers and internal drawdowns. Process all Medicaid and medical billing; resolve and correct billing issues and denials, underpayments, and discrepancies; ensure compliance with payer requirements and HIPAA regulations; prepare and maintain accurate documentation of billing and appeals activities. Follow up on outstanding invoices, ensuring timely follow-up and resolution. Provide monthly aging report with payment status for Controller's review. Process cash receipts, which includes determining appropriate account coding and data entry of cash receipts data; take cash deposits to the bank. Assist in management of agency PayPal account; draw funds and record transactions. Represent the accounts receivable unit to employees and the public. Interpret and ensure compliance with appropriate internal policies and procedures, as well as state and federal laws, rules, regulations and contracts. Assist in the preparation of year-end audit and on-going funder monitoring by providing schedules, reconciliations and back-up documentation to auditors and monitors. Communicate in a professional, respectful and courteous manner with all employees, clients, the Board of Directors, and others with whom we may work. Contribute to a successful work group and foster a team-oriented culture through positive interactions, active listening, meaningful collaborations, and the constructive exchange of ideas. Drive a company vehicle in the performance of duties. Driving will be required for travel to banks to perform banking transactions and to perform other essential functions as needed. Complete designated job tasks, special projects and all other duties as assigned to meet team, department and agency goals while actively demonstrating accountability, high levels of employee engagement, and responsibility for achieving desired outcomes and measurable results.

KNOWLEDGE, SKILLS & ABILITIES

Qualified candidates for this position will have relevant education and experience necessary to perform the essential functions and meet the minimum performance expectations for this position with or without an accommodation.


This position requires reasonable knowledge of accounts receivable and billing practices and techniques; reasonable knowledge of federal and state billing requirements and HIPAA regulations; reasonable knowledge of automated accounting systems and computer processes and capabilities; reasonable knowledge of federal, state, and county laws, rules, and regulations related to basic accounting processes; reasonable knowledge of modern office terminology, procedures, equipment and business English. This position requires skill in the use of standard office equipment which includes automated fiscal systems and equipment. This position requires the ability to communicate effectively in both oral and written forms; maintain confidentiality; plan and organize assigned accounting operations; provide training to employees and others related to accounting and automated reporting systems and procedures; analyze and prepare detailed fiscal, financial and statistical records; make decisions independently in accordance with established policies and procedures, and use initiative and judgment in completing tasks and responsibilities; coordinate a variety of projects and schedule time to meet deadlines; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; courteously meet and deal effectively with other employees, volunteers, Federal and State representatives, vendors and the public. Must follow all safety rules and practices, and perform work in a safe manner.

EDUCATION, EXPERIENCE AND TRAINING

Associate's degree in accounting and one year work related experience OR three years accounting work related experience (work experience must include automated accounting systems) OR a satisfactory equivalent combination of education, experience and training. At time of appointment, must possess a valid Oregon driver's license and be enrolled in the Criminal History Registry. Following appointment and within 60 days, must participate in a Head Start staff health appraisal.

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The physical effort typically applied in this job includes:

Bending, lifting, reaching, walking, carrying, sitting, keyboarding, standing, stooping

The amount of lifting effort typically applied and the percent of time the effort is applied:

Less than 1 lb. - 40% to 70%



Between 1 & 5 lbs. - 15% to 40%



Between 5 & 25 lbs. - Less than 15%



Between 25 & 60 lbs. - Less than 15%



More than 60 lbs. - Less than 15%

MENTAL OR VISUAL DEMANDS:

This position requires continuous mental and/or visual attention; the work is either repetitive or diversified requiring constant alertness to monitor the production process and/or identify defects.

WORKING CONDITIONS

The kinds of disagreeable elements the employee would typically be exposed to in the work area include:

Noise

Description of the physical surroundings or conditions under which the job is typically performed and the extent of exposure to the disagreeable elements noted above:

The job is typically performed under very comfortable working conditions; any disagreeable elements are generally absent during normal performance of job.

ATTENDANCE AND AVAILABILITY

Due to the nature and scope of the essential functions, the importance of personal interactions between this position, employees, clients and other members of the public, and the availability of job-related tools, equipment and resources at work, performance of the essential functions requires regular, consistent and on-site attendance while working independently and with others during our normal business hours.



Regular and consistent attendance is required. Hours of work are during normal business hours and may require occasional evenings and weekends. Exempt employees are expected to work as many hours as are necessary to ensure that the goals and needs established by UCAN are met.

ABOUT UCAN:



United Community Action Network (UCAN) is a poverty fighting non-profit located in Southern Oregon. Founded in 1969 by low-income community organizers, UCAN now operates programming across four departments, delivering programs to equip our neighbors experiencing the symptoms of poverty with resources and opportunities to help them reach their full social, civic, and economic potential. Our dedicated and energetic employees provide essential and supportive services to individuals and families. We take pride in caring for our communities each and every day.


UCAN has a generous Part-Time Benefit Package including:


Dental*
Voluntary Vision insurance,*
Retirement plans,*
Voluntary life insurance,*
Employee assistance program.*



UCAN is an Equal Employment Opportunity Employer that does not discriminate in the terms and conditions of employment against any applicant or current employee on the basis of any status or class protected under applicable federal, state or local law.



If you require special assistance at any point during the application or selection process and would like to request an accommodation due to a disability, please e-mail a description of your request to Human Resources: ucanhr@ucancap.org