Job Description

Accounts Receivable Specialist
Overview
We are a multi-state equipment rental company searching for an Accounts Receivable Specialist who will be responsible for all daily activity involving customer payments, collections, credit applications, insurance & tax exemptions. Should exhibit professionalism, while helping to resolve payment discrepancies and reduce accounts receivable delinquencies.



Process new A/R customer credit applications, determining limits and maintain proper files in rental POS system.

Responsible for A/R functions to include processing payments to customer accounts and preparation of daily deposit.

Monthly A/R statement review and distribution.

Analyze accounts by running aging reports and contacting customers regarding open/delinquent invoices. Pleasantly communicate with customers any payment discrepancies and ensure maximum efforts have been taken to collect receivables.

Research and document all collection activity in a concise and accurate manner, following up on all customer responses and negotiating payment arrangements.

Alert and provide recommendations to Owner/Controller for excessively delinquent accounts that may require special handling and further collection actions. Assist in taking necessary steps to facilitate legal processes including demand letters and attorney communication.

Knowledge of credit card processing systems and taking payments. Maintaining timely responses on any charge back items reported.

Audit customer invoices daily and contact managers with discrepancies.

Review and verify insurance needs on customer rental accounts. Communicate with proper agencies to obtain that verification as needed and at expiration.

Maintain customer tax exempt forms, understanding the state rules needed to verify accuracy.

Assist and comply with annual financial audits and provide all necessary reporting to Controller.

Performs other related duties as assigned.

Requirements

High school diploma or GED required; Bachelor's degree preferred

At least 2 years minimum experience in a general accounting and/or collections environment preferred.

Proficient in Microsoft Office. Strong computer and customer service skills.

Excellent organizational skills and attention to detail; must have the ability to multi-task.

Excellent verbal and written communication skills

Self-motivated with the ability to receive projects assigned and correctly complete without constant supervision.

Maintain a positive work atmosphere when communicating with customers, vendors, co-workers, and management.

Company Benefits

Pay Based on Experience

Paid Holidays, Paid Vacation, PTO

Health Insurance, Dental, Vision

401k with Company Match

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person