Job Description

AP/ACCOUNTING ASSISTANT

JOB SUMMARY:

The Accounts Payable/Accounting Assistant will support the Accounting Manager/Senior Accountant with accounts payable, accounts receivable, and other accounting functions.

DUTIES/RESPONSIBILITIES:

Prepares work to be accomplished by gathering and sorting documents and related information.

Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.

Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.

Prepares financial reports by collecting, analyzing, and summarizing account information and trends.

Prepares bank deposits.

Maintains accounting ledgers by posting account transactions.

Verifies accounts by reconciling statements and transactions.

Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments.

Maintains financial security by following internal accounting controls.

Maintains financial historical records by filing accounting documents.

Calculates and reports sales tax based on paid invoices.

Participates in quarterly and annual audits.

Performs other duties as assigned.

REQUIRED SKILLS/ABILITIES:

Excellent verbal and written communication skills.

Excellent organizational skills and attention to detail.

Excellent data entry, math, and problem-solving skills

Excellent time management skills with a proven ability to meet deadlines.

Ability to act with integrity, positivity, professionalism, and confidentiality.

Thorough knowledge of basic accounting functions and activities.

Highly proficient with Microsoft Office Suite - especially Microsoft Excel.

Proficiency with or the ability to quickly learn the organization's SAP system.

EDUCATION AND EXPERIENCE:

Associates or Bachelor degree in Accounting, Business Administration, or related field preferred.

3-5 years of AP/accounting experience preferred.

Experience with SAP or related ERP system preferred.

PHYSICAL REQUIREMENTS:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 15 pounds at times.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Referral program Retirement plan Tuition reimbursement Vision insurance
Work Location: In person