Job Description

We are looking to hire an Accounts Payable Specialist to work with an American not-for-profit organization that was formed in December 1899 as the College Entrance Examination Board to expand access to higher education

Please reply with an updated resume and good contact number if you are interested and available for this opportunity.

****REMOTE ROLE**** WORKDAY experience is Required!!!

READ CAREFULLY:

• 4+ years of AP experience
• Must have an Associate degree or higher
• Solid attention to details with excellent problem solving and analytical skills
• Working knowledge of accounting concepts (debits and credits)

Team: Finance/Accounting

Location: Remote

Rate: $25/hour

Profile: An independent AP Specialist with enterprise level experience (4 yrs min) and recent and extensive Workday experience. Person must be readily available to start 7/5 and commit to staying until an FTE is found or they convert. Solid excel abilities, full cycle AP, attention to detail, customer service oriented and dependable.

About the Opportunity

The Accounts Payable team is seeking an invoice processor and auditor to handle the accurate and timely processing of purchase order and non-purchase order invoices, the resolution of matching exceptions between purchase orders and invoices, the carrying out of key control procedures relating to disbursements, and the reconciliation of invoices between systems to ensure completeness. This role is integral to the team in that it ensures proper segregation of duties with the disbursements process.

In this role, you will:

• Work with the Procurement Team to resolve matching exceptions between purchase orders and invoices, to ensure the timely and accurate processing of invoices.
• Work with the Requisitioners to resolve outstanding purchase order invoice issues.
• Monitor the accounts payable related mailboxes (high volume over 5,000) and respond both internally to Client stakeholders and externally to suppliers ensuring timely and quality customer service relations.
• Reconcile the invoices received in the accounts payable inbox to Workday, ensuring that the automated interface has captured invoices in a complete fashion.
• Audit all assigned invoices and ensure that all data is accurate before submitting for review in Workday. If data is missing from an invoice, determine the best course of action in obtaining the requisite information in a timely and accurate fashion.
• Audit for issues in the coding of invoices (which includes spend categories) that impact the accurate creation of 1099s.
• Assist with the fiscal year-end cut-off documentation for invoice review, ensuring that all invoices are assigned to the correct fiscal period in Workday.
• Assist with the audit of the weekly Duplicate report to catch duplicate invoices which requires an understanding of both the system and overall process.
• Work with other Accounts Payable team members to better distribute work between the team members within segregation of duty constraints and by proactively communicating with management on trends/ activity /challenges daily for assigned areas.

Preferred skills for the role

• Working knowledge of accounting concepts (debits and credits)
• Experience processing invoices and matching exceptions with purchase orders
• Substantive experience with customer service for Accounts Payable and a high-level understanding of the importance of controls and segregation of duties within the disbursements process
• Detail oriented and a strong problem solver with a questioning mindset
• Strong organization and prioritization with the ability to remain on task
• Ability to define problems, collect information, establish facts, and summarize results orally & in writing
• Embrace the ability to work independently and adapt to a fast-changing environment
• Self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency

Lenmar Consulting