Job Description

The Arc Erie County New York has been supporting children and adults with disabilities, and their families in achieving their desired quality of life by creating opportunities through comprehensive services for over 65 years.

Our Position:

We are currently seeking an Accounts Payable (AP) Specialist for our corporate office located in Williamsville, NY to maintain our Accounts Payable within the written policies and procedures of the Agency.

Performs clerical functions of the finance department including maintenance of files, preparation of correspondence, and photocopying. Processes all purchasing and payables supporting documentation for payment according to Agency policies and procedures. This includes but is not exclusive of, the Agency's general fund and Independent Rep Payee accounts. Investigates variances and missing documentation and follows through to timely completion. Inputs purchasing and payables information into accounting software and reconciles input to expected outcomes. Prepares the accounts payable and purchasing reports.

Our Schedule:

Monday-Friday 8:00am-4:30pm (40 hrs. per week)

Our Requirements:

Associate's degree in business administration or related field PLUS one year of experience in an accounting/bookkeeping position

OR

High School equivalency diploma PLUS two years of experience in accounting/bookkeeping positions.

PLUS

Knowledge of financial accounting and record keeping practices; knowledge of accounting terminology, procedures and equipment; ability to follow oral and written directions and accurately prepare correspondence, reports and other materials from general directions; good judgment in financial record keeping procedures; ability to maintain confidentiality of records.



Experience in Microsoft Excel and Word.

Our Benefits:

What can The Arc Erie County offer you? Along with a pay rate of $21-$23 per hour, we offer an affordable Benefit package (medical, dental & vision), excellent PTO, great work-life balance, opportunity for advancement, 403b Retirement plan with employer contribution, positive & diverse work environment, as well as being a part of a dynamic, engaging, & fun team!

See our full listed below:

Job Title:

Accounts Payable Specialist

Department:

Finance

Job Grade:

2

Job Code:

165

Position Summary:

Maintain Accounts Payable within the written policies and procedures of the Agency. Performs clerical functions of the finance department including maintenance of files, preparation of correspondence, and photocopying.

Reporting Relationship:

Reports directly to the Accounts Payable Manager.

Job Duties and Responsibilities:

Processes all purchasing and payables supporting documentation for payment according to Agency policies and procedures. This includes but is not exclusive of, the Agency's general fund and Independent Rep Payee accounts. Investigates variances and missing documentation and follows through to timely completion. Inputs purchasing and payables information into accounting software and reconciles input to expected outcomes. Prepares the accounts payable and purchasing reports. Maintains files of outstanding purchase orders, invoices and vendor statements. Reconciles vendor statements on a timely basis and investigates variations. Performs data entry of accounts payable information, ensuring all documentation is received and accurate. Prepares manual checks when necessary. Maintains the weekly schedule for printing and releasing checks. Assists in completing the AP monthly and closing and financial reports. Maintains computerized worksheets as are necessary. Assists in preparation of audit work papers. Responds to routine correspondence as assigned. Performs other duties as assigned.

Qualifications and Education Requirements:

Associate's Degree in Business Administration or related field PLUS one year of experience in an accounting/bookkeeping position

OR

High School equivalency diploma PLUS two years of experience in accounting/bookkeeping positions.

PLUS

Knowledge of financial accounting and record keeping practices; knowledge of accounting terminology, procedures and equipment; ability to follow oral and written directions and accurately prepare correspondence, reports and other materials from general directions; good judgment in financial record keeping procedures; ability to maintain confidentiality of records. Experience in Microsoft Excel and Word.

Essential Job Functions:

Physical demands and Exposure Risk outlined on attached form (A) Mental Requirements:

The ability to read, write, analyze, be perceptive/comprehensive, show good judgment, have good math &, decision making skills, independent action, planning & prioritizing and follow directions. Work independently as well as cooperatively with others. Be approachable, enthusiastic, personable, work under pressure and meet job-related deadlines accordingly.

Human Relations Skills:

The ability to communicate with individuals in a positive manner, demonstrate the ability to be a leader and serve as an appropriate role model to staff members. Receive supervision instruction in a positive manner. Adhere to and administer Agency's policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times.

Equipment Operation:

The ability to operate business equipment; telephones, fax machines, computer hardware and software, including applications and programming, copiers, calculators, etc.

Agency Principles:

All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community. Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position.

This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standard Act.



The Arc Erie County New York retains the right to change this job description at any time.



The Arc Erie County New York is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.