Job Description

Join the Team at Van's Aircraft - Where Passion Takes Flight



Van's Aircraft is the world leader in kit aircraft manufacturing, known for our quality, community, and commitment to aviation.


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Overview

We're looking for a detail-oriented Accounts Payable Specialist to join our small but fast-paced finance team. In this role, you'll handle vendor payments and expense processing to help keep our manufacturing operations running smoothly. Provide necessary accounting support to ensure; (1) all assigned accounting transactions are processed on an accurate and timely basis; (2) assist to ensure monthly financial statements are prepared in accordance with Company policies and practices and generally accepted accounting principles (GAAP) and (3) all financial records, files, reports, analyses and reconciliations are maintained on a current basis to aid management in operating the business and complying with all applicable laws and regulations. You'll work closely with teams across the company to ensure invoices are accurate, timely, and properly coded, supporting strong vendor relationships and efficient internal workflows.



This is a hands-on role that requires accuracy, organization, and the ability to manage a high volume of transactions with care.


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Key Responsibilities

Process vendor invoices with accurate coding to cost centers, departments, or job orders. Perform threeway matching of purchase orders, packing slips, and invoices. Monitor payment terms and prioritize invoices to support healthy cash flow. Resolve discrepancies by partnering with procurement, receiving, and production teams. Reconcile vendor statements and maintain current supplier records. Support weekly check runs, ACH payments, and wire transfers. Maintain vendor documentation (e.g., W9s, payment details) in line with company policies to allow for easy and secure access, retention and retrieval. Assist with monthend close by entering invoices, recording accruals and reconciling general ledger balances as assigned. Provide documentation for internal and external audits. Contribute to process improvements that enhance AP efficiency. Cross train with Accounting Personnel in order to perform tasks during vacations, illnesses, etc. Prepare monthend operating account bank reconciliation for approval by the CFO and Staff Accountant. Assist CFO and Staff Accountant in providing monthly reports and analyses as required or requested by management or third parties. Notify CFO, Staff Accountant, and appropriate personnel of important issues and developments. Perform any other duties as assigned.

What You'll Bring to the Team


2+ years of accounts payable experience, ideally in a manufacturing or industrial setting. Familiarity with purchase order workflows and inventoryrelated invoicing. Experience using ERP/accounting systems (e.g., SAP, Oracle, NetSuite, Epicor, or similar). Ability to collaborate across departments to resolve issues. High attention to detail and strong time management skills. Clear, professional communication. Experience with manufacturing cost centers or job costing (preferred). Knowledge of 1099 reporting and sales/use tax compliance (preferred). Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
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Work Environment

Fulltime, onsite role (MondayFriday). Occasional overtime as needed to support operations, month/year closing and audits. Office/manufacturing setting with crossfunctional team interactions.
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Equal Employment Opportunity

Van's Aircraft is an Equal Opportunity Employer committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based on job-related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law.



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About Van's Aircraft, Inc.

Van's Aircraft, founded in 1973 by Richard VanGrunsven, leads in designing and manufacturing high-performance kit aircraft. With a strong reputation for innovation and excellence, Van's is based at Oregon's Aurora State Airport (KUAO) and is home to a dedicated team of about 110 employees. We are committed to improving our products to meet the highest standards of safety, quality, and performance. As Van's continues to grow, we're expanding our capabilities and exploring new opportunities in aviation, creating exciting career potential. We value cross-departmental collaboration, providing visibility into how your role contributes to our collective success. We offer a comprehensive benefits package, including paid time off, holidays, health, dental, vision, life and short-term disability insurance, a 401K plan, and access to an employee flying club.