Job Description

Summary

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This requisition expires on December 24, 2025 but may close earlier if the position is filled prior to the expiration date.

Accounts Payable Representative is responsible for processing vendor invoices and entering them for payment mostly through three-way match in JDE. This position will also be responsible for designated letters of vendors and be accountable for their assigned duties.

Essential Functions and Other Important Duties

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Essential Job Functions:

Accurately enters payment vouchers Researches vendor accounts Answer vendors inquiries Research statements Process smartsheet requests Submit vendors requests for address change/bank information Update email addresses on Smartsheet Verify vendor addresses in JDE Distributes mail Communicates extensively with department representatives Process check runs Email ACH advise to vendors Laserfiche scanning Supports and maintains account files Acts in a support capacity for Accounts Payable Supervisor Conducts Accounts Payable training Maintains regular and punctual on-site attendance

Additional Duties:

Performs other duties as assigned

Job Requirements

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Minimum Qualifications:

High School Diploma or GED equivalent Two years' experience in accounts payable and data entry

Core Competencies:

Ability to solve problems and possess follow through skills Ability to work both independently as well as being a team player Ability to communicate effectively both verbally and in writing Ability to form and maintain effective relationships with coworkers and customers Ability to operate office machines (i.e. calculator, microfilm or microfiche equipment, copy machine, and fax machine) Ability to pay close attention to details Ability to multi-task and work with high volume of data Ability to be accountable for assigned duties

Preferences:

Bilingual in Spanish and English Good typing and computer skills

Environmental Factors and Conditions/Physical Requirements

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Conditions of Employment:

Must pass a drug test, criminal history background check, and social security number verification Must pass a typing test with a score of at least 35 words per minute (the department will administer the typing test) Must be able to work overtime when requested

Physical Requirements:

Overall Strength Demands: The following describes the overall strength demand of the functions performed by the incumbent during a typical workday.

Sedentary - lifting no more than 10 pounds

Light - lifting no more than 20 pounds; carry up to 10 pounds Medium - lifting no more than 50 pounds, carry up to 25 pounds Heavy - lifting no more than 100 pounds, carry up to 50 pounds Very Heavy - lifting more than 100 pounds, carry more than 50 pounds



Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency.



Codes for "how often":



Y = Yes

N = No

E = extensive (100-70%)

M = moderate (60-30%)

I = infrequent (20-10%)

A = almost never (<10%)



Task: Code:

1. Standing: I

2. Sitting: E

3. Walking: I

4. Lifting: I

5. Carrying: I

6. Pushing/Pulling: A

7. Overhead Work: M

8. Fine Dexterity: M

9. Kneeling: M

10. Crouching: A

11. Crawling: A

12. Bending: M

13. Twisting: E

14. Climbing: A

15. Balancing: N

16. Vision: E

17. Hearing: E

18. Talking: E

19. Video Display: E

20. Other:



Machines, Tools, Equipment and Work Aids:

The essential functions of this position require the use of a phone and a computer.



Environmental Factors:

The essential functions of this position are performed in an office environment.

This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice.

ADA/EOE/ADEA

E-Verify:

The City of Denton participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.