Job Description

Posting Details

VISION:

All New Mexico families and young children are thriving.

MISSION:

Optimize the health, development, education, and well-being of babies, toddlers, and preschoolers through a family-driven, equitable, community-based system of high-quality prenatal and early childhood programs and services.



The Early Childhood Education and Care Department was established on July 1, 2020. The Department's aim is to create a more cohesive, equitable, and effective early childhood system in New Mexico. That means coordinating a continuum of programs from prenatal to five and ensuring that families in every corner of the state can access the services they need.



Interviews will be conducted within two weeks of closing date.

Why does the job exist?



This position is responsible for overseeing the agency fleet and by auditing mileage logs and fuel/car wash receipts; preaudit, entry of all invoicing, travel and non-travel reimbursements for voucher processing (within 48 hours of receipt). Ensure documents are processed timely, accurately and in compliance with established rules and policies. Correct and resubmit rejections from DFA within 24 hours. Ensure compliance with the Department of Finance and Administrations Model of Accounting Practices, rules and regulations, statute and ECECD's policies and procedures.

How does it get done?



This position entails direct collaboration with the FIT and PreK programs to ensure the accuracy of invoices and their subsequent entry into SHARE for payment. Additionally, the position includes responsibilities related to processing affidavits for the cancellation or re-issuance of warrants when customers or vendors lose or do not receive their checks. Key duties include completing paperwork for the Department of Finance and Administration (DFA) to issue new warrants or cancel existing ones, processing both travel and non-travel reimbursements, prior year invoices, accruals, and goods and services invoices, ensuring all required documentation is attached and ready for entry into SHARE for payment. The role also involves communicating with program managers and staff to rectify denied invoices and reimbursements for timely resubmission, and training employees on the proper preparation of payment packs for submission. This position will also be the ASD Fleet Coordinator for ECECD, which involves submitting mileage to GSD TSD by the deadline, coordinating with GSD TSD for vehicle maintenance, vehicle trade ins, new vehicles, handling car accidents, theft, and other vehicle damages, and keeping ECECD staff vehicle coordinators updated on policies and procedures. Keeping inventory on all ECECD fleet. Additional responsibilities include creating the IPR and monitoring the PO for WEX, managing the WEX invoice payment and gathering necessary documentation for the monthly reconciliation, sending out information from GSD and collecting monthly mileage logs, gas, and car-wash receipts in a timely manner, maintaining records of Defensive Driving Certificates, and updating gas privileges in WEX based on updated information. This role also involves working with the ECECD Employee Relations Department on notifications for driver suspensions, reinstatement privileges, and driver license expirations.

Who are the customers?



Families of New Mexico, Early Childhood Education and Care Department Leadership, and other state agencies.

Ideal Candidate



Families of New Mexico, Early Childhood Education and Care Department Leadership, and other state agencies.

Minimum Qualification



Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.

Employment Requirements



Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.

Working Conditions



Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information



Do you know what Total Compensation is? Click here

Agency Contact Information:

Edward Sanchez (505) 235-7206. Email



For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.



Bargaining Unit Position



This position is not covered by a collective bargaining agreement.