Job Description

Job Title:

AP Manager

Department:

Accounting

Location:

Hybrid Denver Office

Exemption:

Salary exempt

Reports:

Controller

Salary Range

: $80,000.00-$95,000.00 Based on qualifications and experience

Position Summary:

The AP Manager oversees and manages all aspects of the accounts payable function for a fast-paced distribution environment. This role ensures timely, accurate processing of vendor invoices--especially for inventory, freight, and logistics--and maintains strong relationships with suppliers. The AP Manager plays a key role in optimizing cash flow, improving processes, and supporting business growth through effective vendor and expense management.

Key Responsibilities:

1. Leadership & Team Management

Supervise, train, and mentor the accounts payable team. Set clear performance goals and ensure adherence to deadlines and accuracy standards. Foster a culture of accountability, collaboration, and continuous improvement.

2. Invoice & Payment Operations

Oversee full-cycle accounts payable, including purchase order (PO) matching, invoice entry, and payment processing. Ensure accurate coding of invoices related to inventory purchases, freight, warehouse services, and utilities. Manage weekly payment runs (checks, ACH, wire transfers) while maintaining appropriate cash flow. Review and approve vendor invoices for accuracy and compliance with purchasing policies.

3. Vendor & Supplier Relations

Build and maintain positive relationships with vendors, freight carriers, and suppliers. Resolve payment discrepancies, short-pays, and credit memos efficiently. Monitor vendor terms to maximize discounts and avoid late payment penalties. Manage vendor setup and maintenance, ensuring proper documentation and tax compliance (e.g., W-9s, 1099s).

4. Process Improvement & Controls

Streamline AP processes to handle high transaction volumes effectively. Maintain internal controls and ensure compliance with company policies and GAAP. Collaborate with purchasing, receiving, and inventory teams to resolve 3-way match discrepancies. Lead or participate in automation and system enhancement projects to improve efficiency.

5. Reporting & Analysis

Prepare AP aging reports, cash requirements forecasts, and KPI dashboards. Reconcile AP subledger to the general ledger and assist with month-end and year-end close. Support internal and external audit requests with accurate documentation. Other duties as assigned

Qualifications:

Experience:

+ 5+ years of accounts payable experience, with at least 2 years in a supervisory or managerial role.
+ Experience in a

distribution, logistics, or manufacturing

environment strongly preferred.

Technical Skills:

+ Proficiency with Epicor a plus
+ Strong Excel skills (pivot tables, lookups, analysis).
+ Experience with AP automation tools and 3-way matching processes.

Soft Skills:

+ Excellent leadership, communication, and problem-solving skills.
+ Strong attention to detail and ability to manage multiple priorities in a fast-paced setting.
+ Customer-service mindset when working with vendors and internal departments.