Job Description

Plaza Healthcare & Rehab

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- Accounts Payable (AP) Clerk

Position Summary

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The Accounts Payable (AP) Clerk is responsible for managing the facility's vendor accounts, invoices, and payments in an accurate, timely, and compliant manner. This role ensures that all financial transactions are properly recorded and that Plaza Healthcare & Rehab maintains strong vendor relationships while adhering to internal policies and state/federal healthcare regulations.

Key Responsibilities

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Invoice & Payment Processing

+ Receive, review, and verify all invoices for accuracy and proper authorization.
+ Match purchase orders, packing slips, and invoices for approval.
+ Enter invoices into the accounting system and prepare payment batches.
+ Issue checks, ACH transfers, or other payment methods on schedule.

Vendor Management

+ Maintain up-to-date vendor files, W-9 forms, and contact information.
+ Reconcile vendor statements and resolve any discrepancies.
+ Respond to vendor inquiries in a timely and professional manner.

Financial & Compliance Support

+ Ensure compliance with company policies, GAAP, and healthcare regulations.
+ Assist in preparing month-end closing reports and AP aging reports.
+ Maintain proper documentation for audits, surveys, and inspections.

Collaboration & Support

+ Work closely with the Business Office Manager and Administrator.
+ Coordinate with the purchasing department regarding supplies and services.
+ Support other accounting and business office functions as needed.

Qualifications

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High school diploma or equivalent 1-2 years of accounts payable or general accounting experience (healthcare experience a plus). Proficiency in accounting software and Microsoft Excel. Strong attention to detail and accuracy in data entry. Excellent organizational and time management skills. Ability to handle confidential information with discretion.

Work Schedule & Compensation

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Full-time, Monday-Friday. Competitive salary based on experience. * Benefits package includes health insurance, paid time off, and opportunities for career growth.