Job Description

Position Summary

The Accounts Payable Coordinator is responsible for managing the company accounts payable process and function in a professional and knowledgeable manner. This position directs and oversees the daily management of the accounts payable processes associated with the payment of invoices, ensuring the accuracy of the entire process as it relates to vendor payment, receiving invoices and payment of invoices, and communication with vendors. This position ensures company policies and procedures are being adhered to as they pertain to accounts payable.

Essential Functions

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Input, code and process vendor invoices through Concur and Intacct Assign invoices to the appropriate approvers and obtain appropriate approvals Process other payments such as weekly Petty Cash Reimbursements, Temp Pays, Refunds and any other payment types as assigned. Pay select bills using company checks, credit cards as assigned/required. Work Vendor Statements monthly to ensure vendor invoices are being received, processed and paid timely. Will be required to interact with vendors to determine status and resolution to outstanding invoices. Receive, research and respond to vendor inquiries, office personnel inquiries or other internal/external inquiries as assigned. Effectively and timely communicate status of vendor, payment or other issues to the Accounting Leadership team. Interface professionally with Executive team, Office Managers and vendors. Comply with Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations. This position may complete other administrative and bookkeeping tasks as assigned and assist with special projects. Coordinate direction from the Controller and set priorities to achieve daily goals.

Skills & Abilities

Education:

High School Diploma.

Experience:

3 plus years of high volume Accounts Payable experience in fast paced office environment preferred. Established knowledge of vendor invoice coding, general ledger coding and multi-entity invoice processing preferred.

Computer Skills:

Must demonstrate knowledge of office administration and technology systems. Must be highly adept with Excel and familiar with 10 key. Working knowledge of Sage Intacct and Concur Technologies would be helpful.

Other Requirements:

Must have a valid driver's license.

Position Qualifications

Accuracy - Ability to perform work accurately and thoroughly. Analytical Skills - Ability to use thinking and reasoning to solve a problem. Business Acumen - Ability to grasp and understand business concepts and issues. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, Written - Ability to communicate in writing clearly and concisely. Customer Oriented - Ability to take care of the customers' needs while following company procedures. Detail Oriented - Ability to pay attention to the minute details of a project or task. Energetic - Ability to work at a sustained pace and produce quality work. Reliability - The trait of being dependable and trustworthy. Enthusiastic - Ability to bring energy to the performance of a task. Tactful - Ability to show consideration for and maintain good relations with others. Responsible - Ability to be held accountable or answerable for one's conduct. Working Under Pressure - Ability to complete assigned tasks under stressful situations. Time Management - Ability to utilize the available time to organize and complete work within given deadlines. Judgment - The ability to formulate a sound decision using the available information. Self-Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards. Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability. Goal Oriented - Ability to focus on a goal and obtain a pre-determined result. Initiative - Ability to make decisions or take actions to solve a problem or reach a goal. Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. * Friendly - Ability to exhibit a cheerful demeanor toward others.