Job Description

Reports to:

Chief Financial Officer

General Summary:

The Accounts Payable Clerk manages the school district's accounts payable.

Essential Functions:

Prepare claims for payment & enter into New World accounting system



Pay Board Claims on a monthly basis & weekly Prior To claims, meeting appropriate deadlines



Verify each claim has the proper approval & has been coded to the correct general ledger account number



Review all claims for accuracy & compliance with WCS policies/guidelines



Follow up with buildings when claim does not comply



Maintain accurate & organized purchase order file



Match incoming purchase orders to invoices, verifying they have been properly approved for payment



Work with staff to make any necessary changes to existing purchase orders



Review outstanding purchase orders, calling vendors for invoices as needed



Void purchase orders, as needed



Reconcile vendor statements & work with vendors to resolve discrepancies, past due invoices & using existing credits in a timely manner



Maintain appropriate vendor records



Vendor master file (add vendors to New World, as needed)



Vendor W-9's



Prepare required 1099 annual reporting



Work with High School ECA Treasurer to collect accurate information



Meet required mailing deadline & online submission to state/federal government



Assist State Board of Accounts with audits, providing information as requested



Assist with implementation of online bill payments (EFT, ACH)



Ability to manage & prioritize multiple activities to meet deadlines under time constraints



Ability to communicate orally & in writing sufficiently to express ideas, thoughts & instruction clearly to staff & patrons



Exhibit patience, courtesy, respect, ethical conduct & tact when working with staff & patrons



Other duties as assigned by supervisor(s)

Qualifications:

High School Diploma



Data entry skills



Basic understanding of accounts payable principles



High degree of accuracy & attention to detail



Ability to work in confidential environment



Self-motivated & able to work with minimal supervision



Able to lift 25 pounds



Desired



Post-secondary training in bookkeeping/accounting



Accounts Payable experience



Understanding of school finances & general ledger structure

Length:

52 weeks

Position Type:

Non-Exempt



These statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of an accounts payable clerk.