Job Description

Job Duties and Responsibilities:

Matching incoming vendor invoices with purchase orders, contracts, and receiving documents.

After a proper match of the above has been made, an accounts payable voucher is prepared and entered into the automated accounting system.

Completed vouchers are cross checked to verify amounts entered into the computer, and vendor checks are prepared for review and approval by the Finance Director.

Differences in invoice amounts, receiving documents, and purchase orders are noted and reconciled. Vendors and Department Heads are notified of differences and means for resolution.

Works with the Purchasing Unit. Expedites delivery of commodities and services.

Checks incoming invoices for mathematical accuracy before vouchering.

Reviews invoices for correct quantities, description, prices, and other specifications contained in purchase orders and contracts.

In coordination with Purchasing Unit, notes items suitable for bulk purchases for cost reduction.

Performs other financial management and administrative duties as assigned.

OTHER SKILS AND ABILITIES

Working knowledge of governmental accounting principles and reporting standards and state and federal statutes pertaining to finance, accounting, purchasing, employment, and payroll.

Working knowledge of automated accounting systems and various office equipment.

Ability to communicate effectively both verbally and in writing, and to establish and maintain favorable working relationships with the public, fellow employees, Office Holders, and Department Heads.

Effective in interpersonal relations, especially recognizing the importance of the diversity of ideas, culture, races, sexes, and capabilities within the modern work place. Be objective and fair in dealing with others.

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance
Work Location: In person