Job Description

Job Summary

We are seeking an experienced

Accounts Payable (AP) Associate

to oversee invoice processing, payment execution, and cash management across both our

fund entities

and

management company

. This individual will play a key role in ensuring accurate and timely payment processing, maintaining strong internal controls, and supporting investment closings, capital calls, and distributions. The ideal candidate has a background in financial services or fund administration, with proven experience managing AP workflows in a fast-paced, regulated environment. Highly proficient in Quickbooks Online Accounting software

Key Responsibilities

Invoice & Expense Management

Review, code, and process invoices for both fund-related expenses (legal, due diligence, fund admin, tax advisors) and management company expenses (rent, IT, professional services) and verify invoices for accuracy and compliance with company policies. Manage vendor accounts, including setting up new vendors and maintaining accurate records. Ensure proper cost allocations between entities and SPVs in accordance with partnership agreements. Oversee employee expense reimbursement processing and enforce T&E policies. Execute timely payments while ensuring adherence to GAAP (Generally Accepted Accounting Principles) compliance. Perform account reconciliations and resolve discrepancies in a timely manner. Utilize Quickbooks Online accounting software and Bill.com. Assist with month-end closing activities, including journal entries and general ledger reconciliation. Analyze financial data to identify trends or issues that may impact the accounts payable process.

Wire Processing & Cash Management

Initiate and coordinate wires for vendor payments, and intercompany transfers. Partner with senior finance leadership to ensure dual authorization and compliance with internal wire approval policies. Forecast cash requirements for upcoming obligations and provide reporting to controllers and CFO.

Controls, Compliance & Audit Support

Maintain segregation of duties for invoice approvals and wire releases. Ensure compliance with internal policies, GAAP, and SEC guidelines. Prepare documentation and support fund audits, tax filings, and regulatory reviews

Vendor & Stakeholder Management

Manage vendor onboarding, including banking information, W-9s, and AML/KYC documentation. Serve as primary point of contact for law firms, fund administrators, and service providers. Negotiate payment terms where appropriate and maintain strong vendor relationships.

Systems & Process Optimization

Own AP systems (ERP / workflow tools such as Bill.com). Implement process improvements to increase automation, reduce invoice cycle times, and strengthen controls. Assist with reconciliations of fund expenses and cash activity.

Reporting & Analysis

Prepare AP aging reports, cash outflow forecasts, variance analysis and ad hoc reports. Track KPIs including invoice cycle time, discount capture, and outstanding liabilities. Provide actionable insights to support liquidity management at both the fund and management company levels.

Qualifications

Bachelor's degree in Accounting, Finance, or related field. 5-8 years of accounts payable or fund accounting experience, with at least 2-3 years in a management or supervisory role. Strong understanding of accounting principles, including double-entry bookkeeping and debits & credits. Experience in private equity, hedge funds, or fund administration strongly preferred. Proficiency with ERP/AP automation tools (Quickbooks Online Accounting Software, Bill.com) and banking platforms (eg J.P. Morgan ACCESS). Strong understanding of GAAP, internal controls, and fund structures (partnerships, SPVs, management company). Excellent organizational, analytical, and interpersonal skills. Ability to manage multiple priorities in a fast-paced, deal-driven environment.

Must speak English

in order to communicate with vendors in the US.
Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Work Location: Hybrid remote in Dorado, PR 00646