Job Description

Job Summary

The Accounting/Admin Assistant is responsible for the firm's accounts payable work, supporting client billing activities, and providing general administrative support. This role requires strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced legal environment.

Duties

Accounts Payable

Process vendor invoices, expense reimbursements, and check requests in accordance with firm policies. Review and verify invoice accuracy, coding and approvals. Prepare check runs and electronic payments. Reconcile vendor statements and resolve discrepancies.

Billing Assistant

Assist in generating, editing, and finalizing client invoices using the firm's billing software. Review attorney time entries for accuracy, proper narrative formatting, and billing guidelines compliance. Prepare prebills and track invoice status. Support e-billing submissions and help maintain client billing portals. Other special projects, as requested

Administrative Assistant

Provide general administrative support including document preparation, filing, scanning, and correspondence. Answer and route phone calls; greet clients and visitors as needed. Maintain office supplies, equipment, and vendor service requests as needed

Qualifications

Experience in an office or business environment preferred. Knowledge of basic accounts payable processes and billing practices. Strong proficiency in Microsoft Office (Outlook, Word, Excel). Excellent attention to detail, organizational skills, and ability to handle confidential information. Strong communication skills and the ability to work independently as well as part of a team.
Join us to be part of a vibrant team where your organizational talents and accounting skills will make a real difference! This role offers the chance to grow professionally while supporting the daily operations of our busy office.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person